Employer at a construction site or a shipyard – guidance on how to help your workers with their tax matters
Everyone who works at a construction site, a worksite of an installation project or at a shipyard must carry a photo ID that shows their tax number. The worker’s tax number must be entered in the tax number register.
The worker must first have a Finnish personal identity code – after that, the tax number can be issued.
If the employee has a personal ID, as the employer you can use MyTax to enter the tax number in the tax number register or call the Tax Administration’s telephone service and request the tax number to be entered in the register. The project supervisor of a construction site or the employer excercising the main authority at a shipyard can also use MyTax to register the tax number or request the tax number to be entered into the tax number register.
If you are an independent contractor, i.e. a self-employed individual, you must find out what you have to do.
Select the option that best describes your situation.
The final part contains specific guidance on:
- how to give your workers instructions in tax matters
- what you can do on behalf of your workers
- what you as the employer are responsible for.
Frequently asked questions
You can see your tax number on your tax card or in MyTax. After login, select the Communication tab, then click Taxpayer details and Tax number.
- First, make an appointment for your worker to visit the service point to get the identity code at the tax office. Appointments can be booked through the telephone service number +358 29 497 010. Without an appointment, the waiting times are longer.
- Service points that provide Finnish personal IDs
- No identity codes can be obtained at other local service points than those listed above.
- It is required that a worker visit the Tax Administration’s service point in person.
- The processing time is usually 1 to 3 business days.
It is within the Tax Administration’s jurisdiction to issue Finnish personal identity codes only for reasons relating to taxes and only if grounds exist, as defined by law, for the Tax Administration to enter the applicant’s personal data into the Population Information System.
Read more:
Finnish personal identity codes for workers arriving in Finland
If a worker has a Finnish personal identity code and he is able to log in to MyTax, he can use MyTax to have his tax number entered into the Public Register of Tax Numbers.
The employer, the project supervisor of a construction site or the employer excercising the main authority at a shipyard can also use MyTax to enter the tax number in the tax number register or call the Tax Administration’s telephone service and request the tax number to be entered in the register.
If a foreign company that has workers in Finland does not have access to MyTax or the Ilmoitin.fi service and the company itself renews its workers' tax numbers, then the only options available are to call the service number or visit a service point.
See guide on how to add the number to the register yourself
- First, make an appointment for your worker to visit the service point to get the identity code at the service point. Appointments can be booked through the telephone service number +358 29 497 010. Without an appointment, the waiting times are longer.
- Service points that provide Finnish personal IDs
- No identity codes can be obtained at other local service points than those listed above.
- It is required that your worker visit the Tax Administration’s service point in person.
- The processing time is usually 1 to 3 business days.
- If your worker is a citizen of a country that is not part of the EU or the EEA, or if he has no citizenship, the Tax Administration will perform a check to make sure that he has a residence permit that also gives him the right to work in Finland. The decision letter he has received about his residence permit indicates whether he has the right to work. The right to work also shows on his residence permit card.
- The Immigration Service (Migri) issues the permits.
It is within the Tax Administration’s jurisdiction to issue Finnish personal identity codes only for reasons relating to taxes and only if grounds exist, as defined by law, for the Tax Administration to enter the applicant’s personal data into the Population Information System.
Read more:
Finnish personal identity codes for workers arriving in Finland