Estate inventory meeting and estate inventory deed

An estate inventory meeting must be held within three months after the date of death.  Based on the specification made during the meeting, an estate inventory deed is drawn up. The estate inventory deed is a document where the standing of the estate is accounted for by listing the assets and the liabilities of the decedent.

The person who is most informed on the decedent’s wealth, usually a spouse or a child, is responsible for arranging the inventory meeting.

A photocopy of the estate inventory deed and its enclosures must be sent to the Tax Administration within a month after the inventory meeting.

Send the photocopies by post to:
Finnish Tax Administration - Verohallinto
Inheritance and Gift Tax (Perintö- ja lahjaverotus)
PO Box 760
FI-00052 VERO

Send any additional enclosures and documents to the same address. Alternatively, drop them off at the local tax office.

Example: X has died March 1. The estate inventory meeting must be held by June 1. A photocopy of the inventory deed must be sent to the Tax Administration within a month after the inventory meeting.

More information (available only in Finnish and Swedish).

If you file a deed of estate inventory or information relating to a deed of estate inventory late, you may be required to pay a late-filing penalty or punitive tax increase.

The estate inventory deed must disclose the following

  • the decedent’s inheritors, surviving spouse, potential secondary inheritors, beneficiaries of last will and testament, and the address and personal ID of each of them
  • the administrator of the estate and two trustees who must sign the deed
  • contact information of the estate administrator who receives notifications and queries related to the inheritance tax
  • what the inheritor’s or beneficiary's relationship to the decedent is
  • whether a party to the estate is a cohabitant referred to in the Income Tax Act (a person who cohabited with the decedent, was previously married to the decedent, or who has or has had a child with the decedent)
  • the personal and shared assets and liabilities of the decedent and the surviving spouse on the date of death (except any unpaid Finnish government-guaranteed student loan)
  • whether the decedent and the surviving spouse had marital right to each other’s property
  • the surviving spouse’s statement on whether they will hand over any of their assets to pay adjustment to the inheritors of the spouse who died first
  • a statement on whether the surviving spouse will retain possession over the decedent’s undistributed estate, or only part of it (such as the spouses' common home)
  • a will and any claims to compulsory statutory portions of the inheritance
  • any advancements of the inheritance (including ones from the surviving spouse) and gifts that an inheritor or beneficiary has received from the decedent within the three past years prior to their death (date of receiving the gift, its value and description)
  • any insurance benefit paid to the estate or to a beneficiary based on a life insurance policy (names of recipients and amounts of benefit)
  • the documents used for making the estate inventory.

Necessary enclosures to the deed

  • photocopy of any will or prenuptial agreement
  • photocopy of the deed of distribution if the estate has already been distributed
  • If the decedent's spouse had already died and the assets had already been divided or distributed between the decedent and their spouse’s inheritors, please enclose a photocopy of this deed of division or distribution.

In addition to the above, you must provide all other additional information and accounts that are needed for assessing the assets and liabilities. Only send photocopies of documents to the Tax Administration. Keep the original documents for your own reference.

You do not need to enclose bank account statements, receipts of the estate’s expenses, any proof of relations, or any photocopy of an estate inventory deed drawn up after another person’s death. The Tax Administration will ask for them, if necessary.

Give the name of an authorized representative

An enclosure to the deed should also state who is responsible for the estate's tax affairs outside inheritance taxation. The authorization of such a contact person requires either the signatures of all parties to the estate in the deed of estate, or a separate power of attorney.

A spouse or a descendant of the deceased spouse, as well as a court-appointed estate administrator, has the right to receive tax information from documents kept by the Tax Administration free of charge for the purpose of making the estate inventory.

A photocopy of the deed is sufficient

The Tax Administration needs only one photocopy of the estate inventory deed. It is however advisable to make several (original) copies of the deed, since it is required whenever you need to demonstrate the individuals who are entitled to represent the estate. You will need the inventory deed for instance when you run the estate’s bank errands, or if you want to register assets to an inheritor.

It is advisable to keep original receipts enclosed with the deed that the inheritors keep for themselves. Do not send any original receipts to the Tax Administration, photocopies are sufficient.

Extended time for the estate inventory

You can apply for extended time for making the estate inventory or filing the inventory deed. Use a separate form (3626, in Finnish or Swedish). An extension requires a valid reason. The request must be submitted in writing, and must include the applicant's signature and contact information.

You must make the request for extended estate inventory time no later than three months after the date of death. If you seek extended time for filing the inventory deed, you must make the request within a month from the inventory meeting.

Electronic records of the deed

The Tax Administration files the estate inventory deed and its enclosures as electronic records. The paper documents you have filed are disposed of after the electronic records have been saved.

If needed, electronic records of an estate inventory deed that has been submitted to the Tax Administration can be retrieved from our archives. Copies of an inventory deed and its enclosures can be given to anyone who needs data included in the documents in order to exercise their rights and interests, or to fulfil their duties. If you ask for a copy for purposes other than taxation, it is subject to a fee.

A request for a copy must always be justified and submitted to the Tax Administration in writing (Jäljennös perukirjasta, order form 3627, in Finnish or Swedish).

The Tax Administration has no template or form for a deed

You can find helpful templates and forms on the internet and in bookstores.

Send forms and documents by post

The Tax Administration converts the Inventory Deed, its enclosures and the completed forms into electronic format and saves them in a database. For this reason, please send them directly to the following address:

Finnish Tax Administration - Verohallinto
Inheritance and Gift Tax (Perintö- ja lahjaverotus)
PO Box 760
FI-00052 VERO

Alternatively, drop them off at the local tax office.

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