Notification of the reporting entity – how to file the notification in MyTax
Country-by-country reporting involves two types of reports or notifications:
- notification of the reporting entity, which specifies the party that is filing the country-by-country report
- country-by-country (CbC) report – for more information, see: Country-by-country reporting
The obligation to file a notification of the reporting entity applies to companies that either are resident taxpayers in Finland or have permanent establishments located in Finland and that belong to a group whose consolidated net sales amount to at least €750 million in the accounting period preceding the reported period. This obligation concerns a permanent establishment if separate financial statements are prepared for them for the purposes of financial reporting, regulation, filing of taxes, or control of internal management.
For more information on e-filing, see Country-by-country reporting.
- Log in to MyTax (opens in a new window).
- Go to the Tax matters tab.
- Select Country-by-country reporting.
- Select the period for which you want to submit the notification of the reporting entity.
- Click Select return to go to the notification page and fill in the details.
Before submitting a notification of the reporting entity, you must first find out whether your group’s ultimate parent entity is obligated to file the CbC report in their country of tax residence. You will have to answer this question when filling in the notification. In most cases, the group’s ultimate parent entity submits the CbC report to the tax authority of their country. In some exceptional cases, a Finnish subsidiary or a permanent establishment located in Finland may have a separate obligation to file the CbC report to the Finnish Tax Administration.
If you are not sure whose responsibility it is to file the report, we recommend that you contact your group’s ultimate parent entity. If necessary, you can also contact the Tax Administration by e-mail: siirtohinnoittelu(a)vero.fi
In order to file the notification of the reporting entity, you will need the following:
- name and Business ID of the (parent) company of the group that files the CbC report
- country whose tax authorities receive the CbC report
- foreign ID of the filer, if the report is filed by a foreign (parent) company.
The foreign ID is the identity code that the foreign company uses for filing their income taxes, for accessing the local tax authorities’ e-filing services, or for other such official purposes in their country of tax residence.
If you are filing the notification on behalf of other subsidiaries located in Finland, you can specify them at the end of the form. For this, you will need the names and Business IDs of those companies. You do not need a separate Suomi.fi authorisation from the other companies for filing then notification on their behalf.
Ultimate parent entity
A company that must prepare the group’s consolidated financial statements under the Finnish Accounting Act or under corresponding provisions applicable in other tax jurisdictions or countries, or a company that would have to prepare the consolidated financial statements if their equity interests were publicly traded at the stock exchange in the tax jurisdiction where they are resident. Further, in order to be considered the ultimate parent entity, the company must not be directly or indirectly controlled by another entity that would be obligated to prepare consolidated financial statements.
Reporting entity
A group’s ultimate parent entity that is obligated to file reports.
Surrogate parent entity
A company in the group that the ultimate parent entity has designated as responsible for filing the CbC report. A surrogate parent entity files the report to the tax authorities of the country where they are located.
Secondary reporting entity
A secondary reporting entity is a Finnish subsidiary or permanent establishment that is obligated to submit the CbC report information on the entire group, not just their own information, to the Finnish Tax Administration. Usually the foreign ultimate parent entity of the group is responsible for submitting this information, but in some exceptional cases this obligation may be reassigned to a Finnish subsidiary or permanent establishment. As the designated secondary reporting entity, this company is then responsible for filing the CbC report. This can happen if, for example, the parent entity is not obliged to submit a CbC report to the tax authorities of their own country and the parent has not appointed another company as a surrogate parent entity in a country with which Finland has an agreement on information exchange.
TIN
TIN stands for “Tax Identification Number”. Finnish businesses and any foreign companies that are treated as having a permanent establishment in Finland must use their Finnish Business ID instead of a TIN. If the party filing the CbC report is a foreign (parent) company that does not have a Finnish Business ID, enter the company’s foreign ID that is comparable to a Business ID in the field “Foreign ID”.
Tax jurisdiction
The country of residence of the company filing the report, such as the ultimate parent entity. The company files the CbC report to the tax authority of their country of tax residence. For example, if the company is located in Finland, they must file the report to the Finnish Tax Administration.
Filer
The name and Business ID of the company you represent are filled in automatically.
Filer’s role
Select the role in which the company you represent is filing the notification of the reporting entity. Select the role according to whether the company will also be filing the CbC report in Finland.
If your company is not responsible for filing the CbC report, select “Other than reporting entity” as the role. This is the most common situation.
If your company will also file the CbC report to the Finnish Tax Administration, select one of the other options:
- “Reporting entity”, if your company is the group’s ultimate parent entity and the company’s country of tax residence is Finland.
- “Surrogate parent entity”, if the group’s ultimate parent entity is not located in Finland and they have designated your company as responsible for filing the CbC report.
- “Secondary reporting entity”, if your company is otherwise obligated to file the CbC report in Finland.
Example 1: The filer of the notification is a subsidiary located in Finland. The group’s ultimate parent entity is based in Sweden.
The Swedish parent will file the CbC report to the Swedish Tax Agency, which in turn will send it on to the Finnish Tax Administration.
The Finnish subsidiary selects “Other than reporting entity” as their filer role.
The same option should also be selected by any Finnish subsidiaries and permanent establishments whose ultimate parent entity is located in Finland.
Example 2: The filer of the notification is a subsidiary located in Finland. The group’s ultimate parent entity is located in Country X.
The parent is not obligated to file the CbC report to the tax authorities of Country X. For this reason, the parent has designated a German subsidiary as a surrogate parent entity. This makes the German company responsible for filing the group’s CbC report to the German tax authorities.
The Finnish subsidiary selects “Other than reporting entity” as their filer role.
Example 3: The filer is the group’s ultimate parent entity based in Finland.
As the ultimate parent entity, the company is responsible for filing the group’s CbC report to the Tax Administration.
The company selects “Reporting entity” as their filer role when filing the notification of the reporting entity.
Example 4: The filer of the notification is a subsidiary located in Finland. The group’s ultimate parent entity is located in Country X.
The parent is not obligated to file the CbC report to the tax authorities of Country X. The parent has appointed the Finnish subsidiary as the surrogate parent entity responsible for filing the CbC report to the Finnish Tax Administration on behalf of the entire group.
The Finnish subsidiary selects “Surrogate parent entity” as their filer role when filing the notification of the reporting entity.
Identifying details of the party filing the CbC report
Business ID and name
Give the name and the Finnish Business ID or comparable foreign ID of the company that will submit the CbC report.
- If the filer of the CbC report is a Finnish (parent) company or permanent establishment, enter their name and Business ID.
- If the filer of the CbC report is a foreign (parent) company, enter their name and TIN. If no TIN is available, enter another foreign ID.
Example 5: The filer of the notification is a subsidiary located in Finland. The group’s ultimate parent entity is based in Sweden.
The parent is obligated to file the CbC report to the Swedish Tax Agency.
In the notification of the reporting entity, the Finnish subsidiary gives the Swedish parent’s name as the filer of the CbC report and enters their Swedish ID in the field “Foreign ID”.
Tax jurisdiction
Enter the name the country whose tax authorities will receive the group’s CbC report as the tax jurisdiction.
- In the circumstances described above in Example 2, the tax jurisdiction would be Germany, because the CbC report is filed to the German tax authorities. In Example 5, the tax jurisdiction would be Sweden.
Accounting period
Enter the start and end dates of the ultimate parent entity’s accounting period, i.e. their fiscal year. Enter the dates in the format dd.mm.yyyy or select them from the calendar.
Example 6: The group’s ultimate parent entity’s accounting period is the calendar year, and the CbC report is being filed for the year 2023. The dates are entered as follows: 01.01.2023–31.12.2023.
Role of the party filing the CbC report
If you selected “Other than reporting entity” as the role of the company you represent, meaning that your company is not filing the CbC report in Finland, specify the role of the party that is responsible for filing the CbC report:
- “Reporting entity”, if the CbC report is filed by the group’s ultimate parent entity.
- “Surrogate parent entity”, if the multi-national group’s ultimate parent entity has named another company in the group as the party responsible for filing the CbC report.
Example 7: The filer of the notification is a subsidiary located in Finland. The party responsible for filing the CbC report is the group’s ultimate parent entity, which is located in Sweden.
In the notification of the reporting entity, the Finnish subsidiary selects “Reporting entity” as the role of the Swedish parent company.
Example 8: The filer of the notification is a subsidiary located in Finland. The group’s ultimate parent entity is located outside Finland and they are not obligated to file the CbC report to the tax authorities of their own country.
The parent has designated a German subsidiary as a surrogate parent entity. This makes the German company responsible for filing the group’s CbC report to the German tax authorities.
In the notification of the reporting entity, the Finnish subsidiary selects “Surrogate parent entity” as the role of the German company.
Additional information
If needed, you can give additional information concerning the notification of the reporting entity or the country-by-country report. For example, if the group’s ultimate parent entity can changed in the middle of the accounting period and therefore the filer of the CbC report has also changed, you can report the change here. Business restructuring is another example of relevant information that could be provided here.
Contact details for further information
Enter the details of the contact person who can be contacted for further information on the notification.
Method of reporting details
One by one
Report the details on the group’s constituent entities one by one in the section “Reporting constituent entities located in Finland”.
As a CSV file
Upload a CSV file on the details on the constituent entities that have the reporting obligation and are located in Finland.
Read more: instructions and templates for generating CSV files
Reporting constituent entities located in Finland
Enter the details of the reporting constituent entities located in Finland. Give each company’s name and Finnish Business ID.
If you file the notification of the reporting entity on the behalf of multiple constituent entities located in Finland, give details on all of these companies.
- Constituent entities refer to the companies included in the group’s CbC report. The group may have multiple constituent entities in Finland whose information must be reported.
- This section of the notification is intended to simplify filing in cases where the group has multiple consituent entities or permanent establishments in Finland. Only one of these constituent entities or permanent establishments needs to give a specification of all the Finnish companies included in the CbC report. The filer’s own details do not need to be repeated here, as they have already been reported earlier in the notification.
Example 9: The group’s ultimate parent entity is located in Finland. The parent wants to file the notification of the reporting entity on the behalf of all the constituent entities and permanent establishments located in Finland.
The parent reports the names and Business IDs of all these Finnish companies in the section “Reporting constituent entities located in Finland”. The parent does not report details on themselves in this section.
Example 10: X Limited is the group’s foreign ultimate parent entity and obligated to file the CbC report to the tax authorities of their country of tax residence. The group includes Finnish Companies A and B. They are both obligated to file a notification of the reporting entity.
Company A files the notification, stating that the group’s ultimate parent entity X Limited files the CbC report in their own country. In addition, Company A notes that the group includes another Finnish constituent entity, Company B. Company A reports the required information on Company B on the same notification. Therefore, Company B does not need to submit a separate notification of the reporting entity. Company A enters Company B’s name and Business ID in the section “Reporting constituent entities located in Finland”.
Repeat the above until you have included the required details on all the constituent entities. Click “Delete information” if you need to delete some of the details.
After all the required fields are filled in, you can preview the notification before submitting it. You can also save the notification as unfinished and continue filling it in later. Notifications saved as unfinished are stored in MyTax for 3 months. Submit the notification by clicking “Submit”. You will receive a message confirming the submittal.
If you want to make changes to a notification you have already filed, you can open it in MyTax to edit the details.
- In MyTax, go to the Communication tab.
- Under Status of returns and requests, select Filed returns and submitted requests and applications.
- Select the notification for the period in question.
- Click Edit to open the notification.
- Make the necessary corrections.
- Click Submit to submit the notification.
- Go to the Communication tab in MyTax.
- Under Status of returns and requests, select Filed returns and submitted requests and applications.
- Select the notification for the period in question.
- Click Delete to delete the notification.