Your company’s Trade Register registration is cancelled – here is what to do

After the authority in charge has cancelled the registration, access to the company’s MyTax is blocked unless there is a Suomi.fi authorisation in force.

However, although the company is no longer on the Trade Register, it will still be required to submit tax returns and pay taxes by their due dates. If the company disregards its tax affairs at this stage, a punitive tax increase may be imposed. 

If registration with Finland’s Trade Register is cancelled, and nor the accountant, the accounting firm, or anyone else has a valid Suomi.fi authorisation, here is what to do:

1. A representative of the company can submit an authorisation request on the Suomi.fi website. The type of authorisation is “mandate for transactions”. The request has to be signed by a person who has the right to sign for the company. Request authorisations on Suomi.fi
   • Read more under Frequently asked questions: Suomi.fi authorisation for taxes – how to grant and request authorisation
2. When the Suomi.fi authorisation has become valid, you can log in to MyTax to manage the company’s taxes again.
3. Check the company’s income-tax prepayments in MyTax and submit updated information to the Tax Administration if needed, so you will avoid paying too much or too little in prepayments. Request a change to the prepayment amount in MyTax
4. Complete and send the company’s tax return(s) and pay the taxes.
   • Closing a business subject to value added taxation
   • Employer registration ends when the company pays out wages for the last time
   • Tax returns and income taxation at termination of business (in Finnish and Swedish, link to Finnish)
5. Store the company’s accounting books and financial statements for 10 years, and store its receipts and vouchers for 6 years.

If there are still any other parties the company had issued Suomi.fi authorisations or mandates to, you will need to invalidate every mandate one by one. To do so, submit an application to Suomi.fi. See instructions on Suomi.fi: How to invalidate an organisation’s mandates

Read more about how a company is removed from the Trade Register on the website of the Finnish Patent and Registration Office, PRH: In exceptional circumstances, the PRH will remove your company from the Trade Register or order it into corporate liquidation (in Finnish)