Search for reports
On the ‘Submitted reports’ page, you can search for reports you have submitted to the Incomes Register.
After searching you can view an individual report, correct or cancel a report or use a report as a template for a new report.
If you act as the representative of a company or an organization, you can search for and view reports that you are authorised to view. If your authorisation is restricted, for example by a suborganisation identifier, you will only see reports for that suborganisation in the search results.
Are you looking for certain records? See instructions on the page “Search for records”
How to search for submitted reports
You can search for data using search criteria or references. Always limit the search to be as specific as possible to find the data you are looking for.
1
Select search method
If you use search criteria, the required search criteria are preselected. Please select more specific search criteria whenever possible.
- The search criteria you select may affect which additional search criteria you can or must use.
If you use the reference search, you can search for a specific report using the payer’s report reference or the Incomes Register’s report reference.
- The format of the payer’s report reference is IR-2019-XXX if it is generated by the Incomes Register. The report reference generated by the payer consists of at most 40 characters, and it can include any characters permitted for the reference.
- The Incomes Register report reference is a technical system reference in GUID format (e.g. 40c5d83b-b2f6-4f4c-8f95-51f9224c7388).
2
Fill in the required fields
Fill in the information required for the search and select Search.
- The report search may take a moment. If a search is in progress and you return to modify the search criteria, the current search will be completed first. A new search will not start until after that.
- If required information is missing or the information you have filled in is incorrect, you will receive an error message.
3
Browse search results
You will receive a summary of the reports that match your search. The page also displays the search criteria used in the search.
- The summary shows the totals of the different report types and the reported income types.
- The summary is only displayed if there are at most 2,000 search results. If there are more search results, more specific search criteria are required.
To view reports, select a report type or a specific income type row from the summary.
- Reports are listed from the latest to the oldest. You can change the order by clicking the column header.
- To view a specific report, selected from the list of reports.
- You can also correct or cancel a report or use a report as a template for a new report.
Use the search criteria to refine your search
You can remove search criteria by clicking X in the top right-hand corner. You can remove all search criteria by clicking “Clear”.
Time range
“Time range” and “Type of time range” are always mandatory.
- Select the start and end date of the time range from the calendar.
- Also select the type of time range.
You can also add several time ranges by selecting Add time range.
This narrows down the search. For example, if you select 1–15 October as the time range for the payment or reporting date and 1–20 October as the time range for the reception timestamp, only reports that match both time ranges will be searched for.
Time range type
By default, the payment or reporting date is set as the time range type. You can use the following time range types:
- Reception timestamp: The time when the report was saved in the Incomes Register.
- Payment or reporting date: The payment date or reporting date indicated in the report.
- Earnings period: The period over which the income has been accrued as indicated in the report.
- Absence period (earnings payment report): The continuous absence period of the income earner indicated in the earnings payment report.
- Reporting period (employer’s separate report): The reporting period is the calendar month indicated in the employer’s separate report, to which the data is allocated.
Income earner’s identifier
You can filter your search using the income earner’s identifier.
- Select the type of identifier (e.g. personal identity code) from the drop-down menu and add the identifier.
- If you select “No personal identity code” or “No business ID”, enter the person’s name and date of birth or the company’s name. A country code must also be entered for foreign identifiers.
Employment relationships
You can also filter your search based on the duration of the employment relationship.
- Select to add employment relationship information and enter the start and end dates of the employment relationship.
The search results include all reports where the employment relationship is valid on at least one day within the period you entered.
If you only enter the start date of the employment relationship, the search results will include all the reports where the employment relationship is valid on at least one day starting from that date.
Please note that the time range is always used as a search criterion.
Substitute recipient
You can search for reports where the income earner is a substitute recipient.
- Select Add substitute recipient and then select “Reports in which the income earner is a substitute recipient”.
- Please note that the income earner can only be a substitute recipient in a benefits payment report, not an earnings payment report.
Reports where the recipient has been notified as an income earner or a substitute recipient are retrieved by default.
Status of report
You can search for reports submitted to the Incomes Register on the basis of the report status.
- Valid: Search results only include reports that are valid. Cancelled reports or previous versions of corrected reports are not included in search results.
- All versions: Search results include all reports submitted to the Incomes Register, including cancelled reports and previous versions of corrected reports.
- Cancelled: Search results only include reports that have been cancelled in the Incomes Register.
If you do not select the report status as a search term, Valid will be used as the default status.
Type of report
You can filter search results by selecting the report types that you want to search for from the Incomes Register.
Suborganisation identifier
You can filter your search using the payer’s suborganisation identifier.
- Select the type of suborganisation identifier from the drop-down menu and add the suborganisation identifier.
- If your authorisation is restricted by a suborganisation identifier, the search term is pre-filled and cannot be changed.
Substitute payer
You can also filter your search by selecting reports that include substitute payer details or reports that do not include any substitute payer.
You can filter the search by entering the following information:
- reports that include absence data
- reports that do not include any absence data.
You can filter the search by entering the following information:
- earnings-related pension insurance (earnings-related pension policy number)
- occupational accident insurance policy number.
You can filter your search using the Incomes Register’s income types.
Wage income types
- First, select which report type you are searching for, i.e. the income types in the earnings payment report or the employer’s separate report.
- Then, add the income type code.
You can also search for the employer’s separate reports that state “No wages payable”.
Benefit income types
- First, select benefits payment report as the report type.
- Then, add the income type code.
You can search for benefits payment reports that include details for one or more additional income types. You can use this search criterion with or without an income type.
Would you like to use a report as a template for a new report or correct it?
You can also use a previously submitted report as a template for a new report. You can also correct or cancel a report.
In all cases, start by searching for a previous report. Select a report from the summary, open it and select the desired function from the top right corner of the report.
See more detailed instructions for different situations:
Find a report and select “Use as template”
Search for a previous report in the e-service under “Submitted reports”.
How to search for submitted reports
Once you have found the previous report you were looking for, open it and select “Use as a template”.
Edit the data and submit the report
Enter the payment date and pay period. You can now navigate between the report pages using the step progress bar at the beginning of each page.
Most of the information is imported from the previous report:
- contact person
- payer details
- income earner details
- income types, amounts in euros and additional income type details
What is not imported:
- payment date or reporting period
- dates related to income types and international work
- income type changed, new income type code information (benefits payment report)
- absence data and Kela compensation applications (earnings payment report).
Enter any changed or missing information and submit the report.
Find a report and click on Correct
Search for a previous report in the e-service under “Submitted reports”.
How to search for submitted reports
Once you have found the previous report you were looking for, open it and select “Correct”.
Correct or complete the details and submit the report
Correct any errors in the original report and add missing data. Leave the other details as they are and submit the report.
The report will replace the previous version of the report submitted to the Incomes Register. The report reference remains the same.
Also note that some of the data submitted to the Incomes Register cannot be corrected. In some cases, you must cancel the incorrect report and submit a completely new one.
Read instructions for making corrections:
Data is usually corrected by submitting a replacement report
Find a report and click on Cancel
Search for a previous report in the e-service under “Submitted reports”.
How to search for submitted reports
Once you have found the previous report you were looking for, open it and select “Cancel”.
Cancellation deletes the report
If you want to completely remove the data from the Incomes Register, you must cancel the report.
You can usually correct the details in a report by submitting a replacement report. If you notice that the same report has been recorded in the Incomes Register more than once, delete the duplicate reports by cancelling them.
See in what situations a report must be corrected by cancelling it
First, cancel the report you previously submitted. Then, enter all data again in a new report.
If you wish, you can use a cancelled report as a template for a new report. Cancel the old report and submit the new one during the same day.
Please note that you cannot undo the cancellation.
Read the instructions for the e-service:
See all instructions and sign in to the service.
See also the instructions how to use our services safely
Read more on the different roles and instructions for various functions:
Act as a private individual or on behalf of another individual
The e-service is meant for submitting single reports or small report batches.
The service displays the reports as a list and does not generate compilations or a downloadable file. In other words, you cannot transfer data to, for example, spreadsheet or text processing programmes.
You can browse the search results in the service one report at a time. For large amounts of data, we recommend using a technical API through which you can order the data as a record and process it in your own software.
You can search for data using search criteria or references. Always limit the search to be as specific as possible to find the data you are looking for.
You can select multiple search criteria
Select the search criteria based on the purpose of the data.
If you know that a search will return a large number of reports, you can filter the search, for example, by shortening the search time range or by entering more specific search criteria.
The retrieved reports are displayed from the latest to the oldest. You can change the order by clicking the column header.
Once you have viewed the report data and returned to the search results list, the row of the opened report is highlighted in blue and italics. Row highlighting is session-specific and role-specific. If you close the browser or switch data user roles, the highlighting will no longer appear.
Reference search allows you to search for a specific report
If you are looking for a specific report, search by the reference to find the report in question.
The format of the payer’s report reference is IR-2019-XXX if it is generated by the Incomes Register. The report reference generated by the payer consists of at most 40 characters, and it can include any characters permitted for the reference.
The Incomes Register report reference is a technical system reference in GUID format (e.g. 40c5d83b-b2f6-4f4c-8f95-51f9224c7388).
By default, reports are retrieved based on the payment date from the last 31 days. If the payment date of report does not fall within this period, the report will not appear in the search results.
If you can't find a report, first check the time range you selected
Extend the time range or change the type of time range.
For example, you can select the moment of receiving the report as the type of time range. This way, you can find a report even if the payment date has been entered incorrectly.
Also check the suborganisation identifier
If your authorisation is restricted by a suborganisation identifier, you will only see reports that have been assigned that specific sub- organisation identifier. In this case, the search term is pre-filled and can’t be changed. If you can’t find a report, check that the suborganisation identifier assigned to it matches your authorisation.
Page last updated 6/10/2026