Confirmation of the reporting of benefits payment data
Before you can submit benefits paid by your organisation to the Incomes Register, a representative of your organisation must confirm the organisation as the reporter of the benefit payments data. This only needs to be done once.
The confirmation is made by the benefit payer. If the payer and the notifier are different organisations, both must make the confirmation on behalf of their organisation.
Only after the confirmation has been made can you submit benefits payment data from your system through the interface or in the Incomes Register e-service.
Who must confirm the reporting of benefits payment data?
Benefits are paid and reported by pension institutions, insurance institutions, Kela, State Treasury and organisations employing persons in non-military service, for example.
Make a confirmation if your organisation pays benefits, pensions or daily allowances for non-military service and reports them to the Incomes Register by submitting a benefits payment report.
On the other hand, fringe benefits, such as car benefits and telephone benefits, do not require confirmation of the disclosure of benefits payment data, as they are not benefits income. You must use an earnings payment report to enter fringe benefit data to the Incomes Register.
How to confirm the reporting of benefits payment data
A representative of your organisation can submit a confirmation on behalf of the organisation either in the Incomes Register’s e-service or in the Tax Administration’s certificate service.
See instructions for different situations:
Log in to the e-service and select “Act on behalf of a company or organisation”.
- Select "Confirmation of the reporting of benefits payment data" from the Settings.
- Select "Confirm that your organisation enables the functions for reporting benefits payment data."
- Then select Enable.
After the confirmation, your organisation can submit benefits payment reports in the e-service or introduce a technical interface for the reporting.
If your organisation intends to use a technical interface for reporting, you can submit a confirmation for the reporting in the Tax Administration’s certificate service when applying for the access right to the benefits interface.
For the instructions on an interface application, see the Production certificates section
The confirmation of the reporting of benefits payment data in the certificate service enables the disclosure of benefit information not only using the interface but also in the Incomes Register’s e-service.
If your organisation wants to stop reporting benefits payment data to the Incomes Register, remove the functionality of reporting benefits payment data.
You can only delete the confirmation in the Incomes Register’s e-service.
- Log in to the e-service and select “Act on behalf of a company or organisation”.
- Select "Confirmation of the reporting of benefits payment data" from the Settings.
- Select "Stop reporting benefits payment data".
- Then select "Disable".
After disabling the selection, the organisation can no longer submit benefits payment reports.
Also remove the interface and authorisations
If necessary, also terminate the access right to the benefits payment interface and the Suomi.fi authorisations related to the benefits.
Change or cancel the authorisation in the Suomi-fi e-Authorizations service
The access right to the interface ends when the replacement application has been processed.
For more detailed information about different reporting situations, read the following instructions:
The ‘Benefits payment data’ section has instructions on reporting benefits and pensions.
Need help with choosing a reporting method, or granting an authorisation? Read our guidance:
If you need examples or more detailed instructions for reporting, see our detailed guidance:
Benefits: reporting data to the Incomes Register
All the Incomes Register´s detailed guidance
Our customer service also helps you in questions related to reporting:
The requesting of production certificates has been transferred on October 24, 2024, from the Incomes Register's e-service to the Finnish Tax Administration’s certificate service.
In the e-service of the Tax Administration’s certificate service you can submit a new application or a replacement application for using the technical interface, apply for a new certificate, or update the contact details for the technical contact person of a certificate. You can also enable the reporting of benefits payment data.
You need a certificate if you want to submit data or retrieve data through APIs. The use of certificates requires technical skills. Agree upon tasks and procedures with your software supplier.
Read more about interfaces on the website of the software developers
Review the technical instructions of the Tax Administration’s certificate service
Also review other instructions for the Tax Administration's certificate service:
Page last updated 10/24/2024