What data do we process?
Matters initiated in the Positive credit register, such as business operators' signing up as data notifiers, their data permission applications, and matters related to the exercise of the data subject's rights, are entered into the case management system and assigned a record number. The information entered into the case management system is information that is needed for the
appropriate processing and monitoring of the matter. All documents relating to the matter are also registered in the case management system.
The purpose of the processing is to process administrative matters in the manner required by law.
The extent of the data processed depends on the matter and on the information and documents relating to the matter. In general, we process at least the following data:
- name and personal identity code or Business ID of the party concerned
- contact information of the party concerned
- name and personal identity code or Business ID of the agent or adviser
- contact information of the agent or adviser
- description of the matter
- information on the steps of processing the matter.
On what basis do we process data?
We process personal data to comply with the Incomes Register Unit’s statutory obligation (General Data Protection Regulation (EU 2016/679), Article 6(1)(c)).
Disclosure of data
As a general rule, data is not disclosed.
Processors
The case management system is provided by Triplan Oy.
All documents arriving at the Positive credit register by post will be converted into digital format. The digitisation services are provided by Posti Messaging Oy.
Retention of data
With regard to data retention, we comply with the Tax Administration's information management plan. After the end of the retention period, data is either destroyed or archived in accordance with the archives act (Arkistolaki 831/1994).
