The original earnings payment report is corrected using a replacement report

The payer must usually correct the original report by submitting a replacement report. The method of submitting the original report does not affect how a correction is made. For example, a report submitted via the technical interface can be corrected using the web form in the e-service, and a report submitted via the upload service can be corrected via the technical interface.

If the income entered on an earnings payment report changes in such a manner that the amount of the employer’s health insurance contribution also changes, the payer must also correct the amount of the employer’s health insurance contribution submitted on the employer’s separate report by submitting a replacement report.

The correction is allocated to the original report using a report reference

Because there may be several valid reports concerning a single income earner on a single payday, it must be possible to allocate the replacement report to the original report to be corrected.

  • The Incomes Register always generates an Incomes Register report reference for a new report submitted by a payer so that any later correction can be allocated to the correct report.
  • If the payer has generated the payer’s report reference for the original report, it can be used to allocate the correction if the payer cannot or does not want to use the report reference generated by the Incomes Register.

If the payer corrects information on an individual report using the web form in the e-service, the payer must retrieve the original report to be corrected from the Incomes Register and select “Correct”.

The replacement report is based on the data provided on the original report and the report reference. The payer must correct any incorrect information on the original report, and the report reference is used to match the replacement report with the original report.

If data is corrected via the technical interface or upload service, all the data must be submitted again on the replacement report, i.e. it must include the data that was correct on the original report in addition to new and changed data.

One earnings payment report includes data on a single payment made to a single income earner. The record submitted by the payer may have included earnings payment reports for several income earners. If the record included incorrect reports, not the entire record needs to be resubmitted, only the incorrect reports must be corrected. Correct reports do not need to be resubmitted.

Several reports concerning a single income earner and a single payday may be valid. A new report does not replace a previously submitted report. When a report needs to be corrected, the action type must be “Replacement report”, and its report reference must be the report reference of the report being corrected. The report reference is used to match the corrections with the original report.

If data is corrected on a paper form, all the data must be submitted again on the replacement report, i.e. it must include the data that was correct on the original report in addition to new and changed data.

The action type must be “Replacement report”, and the report reference must be the report reference of the report being corrected. The report reference is used to match the corrections with the original report.

For more detailed information and examples of corrections, refer to Correcting data in the Incomes Register.