Reporting benefits payment data

Report to the Incomes Register the pensions and benefits you have paid using a benefits payment report.

What is benefits payment data and what data do I need to submit a benefits payment report?

Confirm your organisation as a reporter of benefits payment data before reporting

Before you can report pensions or benefits paid by your organisation to the Incomes Register, a representative of your organisation must confirm the organisation as a reporter of the benefit payments data. This only needs to be done once.

Make a confirmation only if your organisation pays pensions, benefits or daily allowances for non-military service. Do not make the confirmation just to be on the safe side.

How do I confirm my organisation is a reporter of benefits payment data?

Report data to the Incomes Register in electronic format

You can report data in the Incomes Register’s e-service or send reports to the Incomes Register directly from your payment system via an API. Data cannot be submitted on a paper form.

Submit a separate report for each individual and payment. Use the benefit income types to report benefits paid.

Several different income types of a single income earner can be reported using a single benefits payment report if the benefits share the same payment date. Also report amounts deducted from the income using income types.

Correcting reports

If there are errors in the data you have reported, correct the data. Errors are always corrected by the payer. The Incomes Register or the income earner cannot correct the data for you.

Submit a replacement report if you have reported the amount of pension or benefits incorrectly or paid too much in benefits, for example. Cancel a submitted report if you have reported an incorrect personal identity code or payment date, for example.

How do I correct incorrect data?

Frequently asked questions

If you are unable to file a benefits payment report, check the following things.

Is your organisation registered as a payer of benefits?

Before you can report benefits to the Incomes Register, a representative of your organisation must confirm the organisation as a reporter of the benefits payment data. This only needs to be done once.

The confirmation is made by the benefit payer. If you are reporting via an API and the payer and reporter are different organisations, both must make the confirmation on behalf of their organisation.

Do you report benefits payment data in the e-service?

You can act on behalf of a company or organisation if you hold the required official role. If you act in any other role, you will need a Suomi.fi authorisation.

Authorisations are issued in accordance with the purpose of use. For example, there are specific authorisations to report benefits and earnings.

Read about Suomi.fi authorisations

Do you report benefits payment data in an API?

If you are acting via an API, your organisation needs a certificate. A certificate identifies and authorises the organisation that reports or retrieves data via an API.

Certificates are issued in accordance with the purpose of use. For example, if your organisation reports both benefits payment data and earnings payment data, it will need a separate certificate for each.

Is the income you are reporting a pension or benefit?

For example, fringe benefits, such as car benefit and telephone benefits, and pensions paid by an employer are not considered benefit income. They are reported in the earnings payment report.

What is benefits payment data?