Granting Suomi.fi authorisation for using the Incomes Register

If you are managing the affairs of your child who is under 15 years of age, you will be able to use the Incomes Register without any separate authorisation.

If your child is aged 15 to 18, they cannot grant authorisations but they can identify themselves in the e-service or use a paper form to manage their affairs. Private individuals aged over 18 can grant authorisations.

If you are a private individual and have a guardian, you can authorise your guardian to manage Incomes Register matters on your behalf. Read more under the section "Guardians or donees of a continuing power of attorney".

If you are a private individual without a Finnish personal identity code, you will not be able to grant or receive Suomi.fi authorisations. Your only option is using paper forms.

Descriptions of authorisations

Read more about a private individual’s authorisations

How to grant authorisations, when you want to authorise another person

You can authorise another person to use the Incomes Register on your behalf.

Go to Suomi.fi and log in to the Suomi.fi e-Authorisations service:

• • Grant an authorisation.
  • The authorisation is activated on the date that you select as the start date.

Now the authorised person can log in the Incomes Register's e-service and act on your behalf when they select “Act on behalf of another individual”.

If you cannot use the electronic authorisation service

If you do not have personal online banking codes, a mobile certificate or a certificate card, go to Suomi.fi and read the instructions: Granting mandates if you are unable to use electronic services.

A death estate must always have a Business ID to authorise individuals or companies to manage the Incomes Register affairs of the estate (i.e. the parties to the estate) in the e-service. However, death estates cannot be issued a Business ID only for the purpose of Suomi.fi authorisation.

An estate can already have a Business ID if it has been necessary for other purposes, such as agricultural operations. Alternatively, an estate that conducts business can submit an application for a Business ID.

At present, an estate that does not have a Business ID must use paper forms for its Incomes Register affairs.

How to grant authorisations if the estate has a Business ID

A death estate must first apply for the right to grant a mandate by submitting a mandate application. When this has been done, it can authorise individuals to use the Incomes Register on its behalf via Suomi.fi.

Find out who is completing the application on behalf of the death estate and for whom the right to grant a mandate is sought.

Submit the mandate application in Suomi.fi. Please read the instructions first. In Suomi.fi, you can also find out what documents and signatures are required in different situations.

When the right to grant a mandate has been approved, the authorised person must log in to Suomi.fi e-Authorizations, and then do the following:

• • Select “Company’s mandates” and the death estate on behalf of which they want to grant an authorisation.
  • Only grant authorisations to persons you want to use the Incomes Register on behalf of the death estate in the future.
  • If you will be handling the death estate’s affairs yourself, you need to grant an authorisation to yourself. You can also authorise an accounting firm, for example.

When this has been done, all authorised persons can log in to the Incomes Register’s e-service and act on behalf of the death estate. Once they have logged in, they must select “Act on behalf of a company or organisation”.

As a guardian, you can use the Incomes Register electronically on behalf of your client if the client has granted you the right to use Suomi.fi e-Authorizations. You can also request the right to use Suomi.fi e-Authorizations from your client.

If you are a donee of a continuing power of attorney, you may use the Incomes Register’s e-service on behalf of the assignor without a separate authorisation if

• you have the right to manage the assignor’s financial affairs;
• the right to manage financial affairs applies to the assignor’s all assets and not just part of them such as a specific property or business; and
• you have the right to act alone on behalf of the assignor.

In other cases, you will need a separate Suomi.fi authorisation from the assignor. For instructions on Suomi.fi authorisation, see “Private individuals”.

See also our instructions:

Report guardian’s fees to the Incomes Register

This authorisation allows the assignee to do the following things on behalf of the assignor

• browse incomes payment data
• browse messages related to incomes payment data
• request transcripts related to incomes payment data
• maintain contact details related to incomes payment data.

This authorisation allows the assignee to browse the following items related to earnings payment data

• earnings payment reports and employer’s separate reports produced by the assignor
• transcripts concerning the assignor
• the assignor’s basic data
• messages received by the assignor
• the assignor’s archived documents.

This authorisation allows the assignee to do the following things related to earnings payment data on behalf of the assignor

• submit, maintain and browse earnings payment reports and employer’s separate reports produced by the assignor
• request and browse transcripts concerning the assignor
• maintain and browse the assignor’s basic data
• browse messages received by the assignor
• browse the assignor’s archived documents.

There is no need to separately authorise the employer to report data. Employers or other payers are obligated, by law, to submit a report on any payments they have made to the Incomes Register.

You can personally check from the e-service which data various payers have reported on you. You do not need an authorisation to view your personal data.

If your data are incorrect, ask the payer to correct the data in the Incomes Register.

If you cannot use e-services, you can manage the following affairs with a paper form:

Reporting earnings payment data to the Incomes Register

Requesting the Incomes Register extract