Cancelling earnings payment data in the Incomes Register

The cancellation of data means that data is deleted from the Incomes Register. In most cases, the payer can correct the original report by submitting a replacement report. If an incorrect report or a record consisting of several reports needs to be deleted entirely, the payer can do this by cancelling the report or record. A cancellation is allocated to the correct report based on the Incomes Register’s report reference or the payer’s report reference.

Data is cancelled differently in different reporting channels:

• E-service web form: the payer retrieves the previously submitted report that needs to be deleted and selects “Cancel”.
• Technical interface or upload service: a record or report is not cancelled using the same earnings payment report or employer’s separate report that is used for submitting new and replacement reports. Cancellation has been separated into its own record type. If the record type is the cancellation of an earnings payment report or the cancellation of an employer’s separate report, the following information must be provided:
  • the record owner’s (payer’s) identifier
  • the payer’s report reference or the Incomes Register report reference.
• Paper form: the “Report cancellation” action type must be selected. In addition, the payer’s identifier and the report reference of the original report to be cancelled must be provided. No other information is needed for cancellation.

Correcting data by cancelling a previously submitted report

In general, payers must correct any incorrect data on an earnings payment report or the employer’s separate report by submitting a replacement report. In certain situations, however, the replacement report cannot be used, and data must be corrected by cancelling the previous report and submitting a new report. Such situations include:

Earnings payment report

• payment date correction
• pay period correction
• correction of the payer’s and income earner’s customer identifiers
• correction of the type of additional income earner information when changing the additional “Athlete” or “Organisation” data
• correction of the payer type when changing the “Temporary employer” data
• correction of the customer identifier of the actual employer in the “Substitute payer” data group
• correction of the income earner’s date of birth
• correction of the “Acts as substitute payer” data
• correction of a pension policy number
• correction of the occupational accident insurance company identifier or policy number
• correction of the type of exception to insurance:
  • retroactive changes to the “No obligation to provide insurance” data
  • retroactive changes to the “Not subject to Finnish social security” data
  • retroactive changes to the “Voluntary insurance in Finland (earnings-related pension insurance)” data.

Employer’s separate report

• correction of the reporting period
• correction of the payer’s customer identifier
• correction of a pension policy number
• correction of the occupational accident insurance company identifier or policy number.

Instructions Correcting data in the Incomes Register (Section 6) provide examples of situations in which data must be corrected by cancelling the previous report and then submitting a new report.