Cancelling earnings payment data in the Incomes Register

The cancellation of data refers to deleting information from the Incomes Register. In most cases, the payer can correct the original report by submitting a replacement report. If an incorrect report or record containing several reports needs to be deleted entirely, the payer can do this by cancelling the record. The deletion is matched with the correct report based on the Incomes Register's report reference or the payer's report reference.

Data is cancelled differently in different reporting channels:

• E-service online report: the payer retrieves the previously submitted report that needs to be deleted and selects ”Cancel”.
• Technical interface or upload service: the cancellation of a record or report is not made on the same earnings payment report or employer’s separate report that is used for submitting new and replacement reports. Cancellation has been separated into its own record type. If the record type is the cancellation of earnings payment reports or employer's separate reports, the following data is provided:
  • record owner's (payer's) identifier
  • payer’s report reference or the Incomes Register report reference.
• Paper form:the action type is selected as ”Report cancellation”. In addition, the payer’s identifier and the report reference of the original report to be cancelled must be provided. No other information is needed for cancellation.

Correcting data by cancelling a previously submitted report

In general, payers must correct the data on an earnings payment report or employer's separate report in the Incomes Register by submitting a replacement report. In certain situations, however, the replacement method cannot be used and the data must be corrected by cancelling the previous report and submitting a new report.

In the following situations, the data is corrected by cancelling the previous report and submitting a new one:

Earnings payment report

• payday correction
• pay period correction
• correction of the payer's and income earner's customer identifiers
• correction of the type of additional income earner data when changing the additional data Athlete or Organisation
• correction of payer type when changing the information Temporary employer
• correction of the customer identifiers of the actual employer in the Substitute payer data group
• correction to Acts as substitute payer data
• correction of the income earner's birth date
• correction of a pension policy number
• correction of the occupational accident insurance company identifier or policy number
• corrections to Type of exception to insurance data:
  • retroactive changes to No obligation to provide insurance data
  • retroactive changes to Not subject to Finnish social security data

  • retroactive changes to Voluntary insurance in Finland (earnings-related pension insurance) data.

Employer's separate report

• correction of the reporting period
• correction of the payer's customer identifiers
• correction of a pension policy number
• correction of the occupational accident insurance company identifier or policy number.

The instructions in Correcting data in the Incomes Register (section 6) provide examples of situations in which data is corrected by cancelling the previous report and then submitting a new report.