Channels for reporting to the Incomes Register
The information must be reported to the Incomes Register electronically.
There are several reporting channels, but the recommended and simplest method is to report the data via the technical interface, which will transfer the data directly from the financial administration system to the Incomes Register. The technical interface can be used if an electronic connection has been established from the payroll or travel expense invoice system in use to the Incomes Register. You can obtain this information from your own system provider.
A certificate is used for identification in the interface.
If it is not possible to use the technical interface, the data can also be reported in the Incomes Register’s e-service, which is logged into via the incomesregister.fi page.
There are two different ways to report income data in the Incomes Register’s e-service:
- the upload service, in which the data can be uploaded into the Incomes Register as an XML file
- an online form, from which the data of an individual report is entered manually into the Incomes Register.
The Incomes Register's e-service requires identification using the Suomi.fi identification methods (personal online banking codes, a mobile certificate or certificate card). Foreign parties (such as companies and natural persons) use the Katso ID for identification.
Information can be reported to the Incomes Register on a paper form only in special circumstances.
If no payroll system is in use, it is advisable to look into the free Palkka.fi payroll program, for example, which transfers data directly to the Incomes Register. In this case, no separate report needs to be submitted to the Incomes Register.
If wages are calculated on paper or using some other manual method with no electronic link to the Incomes Register, the Incomes Register report can be submitted via the Incomes Register’s e-service.