Data search for data users

As a data user, you can search for and view reports submitted to the Incomes Register. You can search for data using search terms or references.

You can search for and view data that your organisation has the right to access and you are authorised to view.

Search terms

Search for data by filling in the selected search terms. The basic role attached to the data user role determines what search terms you can use. You can only select search terms in accordance with your role.

First, select a search term from the list and then fill in more detailed information in the box that opens. Enter at least mandatory search terms. Mandatory search terms are indicated by the lock icon. Filter search results by also selecting voluntary search terms.

You can remove search terms by clicking X in the top right corner. You can remove all search terms by selecting Clear.

Time range

‘Time range’ and ‘Type of time range’ are mandatory. Select the start and end date of your time range from the calendar. Also select the type of time range.

You can also add several time ranges by selecting Add time range. By adding several time ranges, you can narrow down your search. For example, if you select 1–15 October as the time range for the payment or reporting date and 1–20 October as the time range for the reception timestamp, reports whose payment date is between 1 and 15 October and that were received between 1 and 20 October will be searched for. Both time ranges must be valid at the same time.

Reception timestamp

The reception timestamp is the date and time on which a report has been saved in the Incomes Register.

Payment or reporting date

The payment or reporting date is the payment date or reporting date entered on a report.

By default, the payment or reporting date is set as the time range.

Earnings period

The earnings period is a period entered on a report, during which income has been earned.

Period of absence (earnings payment report)

The period of absence is an income earner’s uninterrupted period of absence entered on an earnings payment report.

Reporting period (employer’s separate report)

The reporting period is a calendar month entered on the employer’s separate report, to which data is allocated.

Combination search: wages and benefits

The combination search is only available to certain data user roles. If you select the combination search, the search term is the payment date on earnings payment reports, the reporting date on the employer’s separate reports, and the earnings period on benefits payment reports.

Income earner

You can filter your search by entering the income earner’s identifier type and the income earner’s identifier.

Select the type of identifier from the drop-down menu, such as personal identity code, and add the identifier. If you select ‘No personal identity code’ or ‘No business ID’, enter the person’s name and date of birth or the company’s name.

Occupational class

You can also filter your search on the basis of the income earner’s occupational class. Search results only include earnings payment reports. Add the occupational class type and identifier.

Type and status of report

You can search for reports submitted to the Incomes Register on the basis of the report status.

Valid: Search results only include reports that are valid. Cancelled reports or previous versions of corrected reports are not included in search results.

All versions: Search results include all reports submitted to the Incomes Register, including cancelled reports and previous versions of corrected reports.

Cancelled: Search results only include reports that have been cancelled in the Incomes Register.

If you do not select the report status as a search term, Valid will be used as the default status.

Type of report

You can filter search results by selecting the report types that you want to search for from the Incomes Register.

Payer

You can filter your search by entering the payer’s identifier type and identifier. Select the type of identifier from the drop-down menu and add the identifier. The search will cover the reports, on which the payer has been indicated as the payer, actual employer or substitute payer.

Substitute payer

You can also filter your search by selecting ‘No reports where the payer is a substitute payer’. The search will only cover the reports, on which the payer has been indicated as the payer or actual employer. Any reports, on which the payer is the substitute payer, will be excluded from the search.

Insurance and earnings-related pension

You can filter your search by entering information about the insurance obligation, the earnings-related pension policy number or the occupational accident insurance policy number, or information about an earnings-related pension policy.

Payments made

You can filter your search using the Incomes Register’s income types.

First, select the desired report type, such as ‘Income types of earnings payment report’. Then, add the income type code.

Wages – Codes – Income types 2021 (PDF)

Benefits – Codes – Income types (PDF)

Additional income type detail (benefits payment reports)

You can search for benefits payment reports that include one or more additional income type details. You can use this search term with or without an income type.

Reference

You can search for reports submitted using the Incomes Register report reference instead of search terms.

  • The Incomes Register report reference is a technical system reference in GUID format (e.g. 40c5d83b-b2f6-4f4c-8f95-51f9224c7388).

When using certain data user roles, the identifier of the payer or income earner must be given as a search term in addition to the reference.

Identifier of the payer or income earner

Select the type of identifier from the drop-down menu, such as business ID or personal identity code and add the identifier. If you select ‘No personal identity code’ or ‘No business ID’, enter the person’s first name, last name and date of birth or the company’s name.

Search results

Once you have entered all search terms, select Search. You will be forwarded to a page on which you can see a summary of reports matching your search. The page also displays the search terms used in the search.

The summary is only displayed if there are at most 2,000 search results. If there are more search results, the search terms must be specified. In this case, the first 2,000 reports found will be shown in search results, arranged from the newest to the oldest.

Reports are grouped according to the report type. You can start viewing reports by selecting a row.

Reports are listed from the latest to the oldest. You can change the order by clicking the column header.

By selecting a row, you can start viewing a single report.

Error notifications

Error notifications are shown, for example, if mandatory information is missing from search terms or if search terms are in conflict and the search cannot be completed. Correct any incomplete or incorrect search terms to continue the search.

An error notification will also be shown if there are too many search results. Specify your search by adding more search terms or, for example, shortening the time range.