Annual changes 2023: small clarifications to the information content and data processing of the Incomes Register

The currently known 2023 changes to Incomes Register reporting were introduced to the cooperation network and software companies in early June. Changes will be made to earnings payment and benefits payment reports.

A number of issues that are still in legislative drafting may require additional changes as they progress. We are monitoring the drafting, and up-to-date information on changes to the Incomes Register is always published on our website. In addition, we separately inform our cooperation network members and the software companies that have designated a contact person for the Incomes Register on all changes.

The upcoming changes and the issues under monitoring such as the government proposal on economic employers are summarised in the materials for the information session for software companies.

We will organise a customer event before the turn of the year where we will talk about the changes entering into force next year.

Changes to the earnings payment report on 1 January 2023

The occupational accident insurance policy number can no longer contain whitespace characters. Spaces and line breaks are whitespace characters, for example. Details on the characters have been added to the schema document for delivering earnings payment data.

In future, it will no longer be possible to enter ‘Corporation’ as the type of additional income earner information if a Finnish personal identity code has been entered as the type of the income earner’s identifier.

The new value to be added to the codes for wages and the related processing rule only apply to a small subset of prosecutors. The following is added in the codes as a new type of additional income earner information: Person receiving salary for insurance purposes under the EPPO Act. This applies to salaries paid for insurance purposes to a member of the European Public Prosecutor's Office (EPPO) for work other than work abroad based on special legislation. At the same time, reporting the six-month rule is prevented when this additional income earner information type is used.

Changes to the benefits payment report on 1 January 2023

A new income type will be added to the benefits payment report: Redeployment aid (1426). This income type is related to supporting the employment of people over 55. The redeployment aid is paid by unemployment funds and Kela.

In income types for family leave, entering the benefit unit is made mandatory. The number of days will be entered as the unit. Starting from 2023, this will be mandatory for both old income types and the new income types that enter into force on 1 August 2022.

In addition, changing the substitute payer on a replacement report will be prevented with processing rules, and filling in the ‘Data source’ item will become mandatory for benefit cancellation records.

Character limit of error descriptions will be increased

The Incomes Register aims to make the error code descriptions of the technical interface clearer before the end of the year. At the same time, the character limit of the descriptions will be increased from the current 200 characters to 450 characters.

The family leave reform enters into force on 1 August 2022

The new income types for family leave, i.e. pregnancy allowance, parental allowance, partial parental allowance and special pregnancy allowance, enter into force at the start of August. The new income types will be shown in the reason code names for unpaid and paid leaves as well. Data can be reported 45 days before the payment date, i.e. from 17 June onwards.

New technical documentation for 2023

The technical documentation for 2023 has been published. We have also discontinued using year-specific pages for documentation. In future, the Documentation page will have the data content descriptions and schemas for both the current year and the upcoming year.

The 2023 documentation will be applied to reports with a payment date or other reporting date of 1 January 2023 or later. Data can be submitted 45 days prior to the turn of the year.

Documentation of previous years can still be accessed on the Previous documentation page