Identification in the Incomes Register
The Incomes Register requires the electronic authentication of users. The various transaction channels in the Incomes Register require different forms of identification. The Incomes Register has two transaction channels:
- technical interface
Identification for the use of the technical interface
Users of the Incomes Register's technical interfaces are identified by using the Incomes Register's certificate service. The solution is based on digital certificates (Public Key Infrastructure). A certificate is issued to an organisation delivering data to the Incomes Register (data provider) or that has the right to receive data from the Incomes Register (data user).
Users of the Incomes Register's technical interface do not need to identify themselves personally with online banking codes, for example, because use of the technical interface was already agreed as part of the application for using the technical interface.
The certificate is issued to either the company itself, or an accounting office or other payroll administration partner doing business on its behalf. A certificate is issued to a company, if the company reports the earnings payment data itself via the technical interface.
If an accounting office or other payroll administration partner is issued with a certificate, it commits to reporting data only on behalf of those customers with which it has entered into a mutual agency agreement.
The certificate is valid for two years, after which it must be renewed. The contact person specified for the certificate will receive an email message about the expiration of the certificate.
Incomes Register users do not need to use the Suomi.fi or Katso service identification if they report earnings payment data to the Incomes Register via the technical interface.
Applications for using the technical interface can be made from 1 November 2018
A person with the right to sign for the company, accounting office, or other payroll administration partner, submits an application via the Incomes Register’s e-service (incomesregister.fi) for using the technical interface.
Certificate retrieval begins with the application for using the technical interface.
This is how to proceed:
- Contact your financial administration software supplier to find out how to retrieve a certificate for a payroll or travel expense invoice system. Agree on the necessary measures.
- A user of financial administration software, such as a person with the right to sign for a company or an accounting office, may submit an application for using the technical interface to the Incomes Register’s e-service from 1 November 2018.
- Retrieve the certificate yourself or in cooperation with your system supplier.
You can then start using the Incomes Register.
Identification for the e-service
The login page for the Incomes Register's e-service opens from the incomesregister.fi page. The e-service requires identification with online banking codes, a mobile certificate, certificate card or organisation card.
Foreign companies and foreign representatives of foreign companies (natural persons) use the Katso ID for identification.
If you would like a company or another person to use the Incomes Register’s e-service on your behalf, generate an authorisation to use the Incomes Register either at Suomi.fi e-Authorisations service or at the Katso system, depending on the legal form of the business.