Within the e-service, data can be submitted to the Incomes Register in two ways: by uploading files or entering the data of a single report to the online form. The login page for the Incomes Register's e-service will be incomesregister.fi. The service will open in 2019. Data cannot be submitted to the Incomes Register from the Ilmoitin.fi service.
Suomi.fi authentication is used to log into the e-service
The Suomi.fi authentication shared by the public administration is used to log into the Incomes Register's e-service. The service enables secure electronic authentication with strong means of authentication (online banking codes, mobile certificates, a organisation card and a certificate card). E-service users can submit data to the Incomes Register in accordance with their existing access rights.
Certificate is not used in the e-service
Using the Incomes Register's e-service on a Web browser does not require the organisation to have a certificate. It is enough that the data provider has used strong authentication with the Suomi.fi service (with personal online banking codes, a mobile certificate, a organisation card or a certificate card). The data provider must also have sufficient authority to conduct business on behalf of the organisation he or she represents. The Incomes Register thus follows the same principle as the other upload/download services offered by the Tax Administration. Neither the upload/download service nor the online form uses a certificate. A certificate is only needed for the use of the Incomes Register's technical interface.
Earnings payment records can be submitted as files, using the upload/download service
When using the upload/download service, the data provider first generates a record, containing earnings payment reports, from its own payroll administration system. After logging into the Incomes Register's e-service, the data provider uploads the record to the Incomes Register using the upload/download service. The data format of the record uploaded via the upload/download service is XML. The user receives processing feedback for the record from the service.
The data of an individual report can be entered on the online form
The data can also be entered manually using the online form of the Incomes Register's e-service. Suomi.fi authentication is required for the data provider. E-service users can submit data to the Incomes Register in accordance with their existing access rights.
Authorise the necessary persons for reporting data from autumn 2018 onwards
You can authorise persons to use the Incomes Register's e-service in the Suomi.fi authorisations service. With this service, the Incomes Register can reliably check authorisations, powers of attorney and the rights of private persons and companies to conduct e-service transactions on behalf of another person or company they represent. Authorisations to use the Incomes Register's e-service can be created from autumn 2018 onwards. More information will be available in spring 2018.
The Incomes Register uses its own authorisation codes, which will be published in the Suomi.fi authorisations in autumn 2018: the roles Reporting earnings payment data and Browsing earnings payment data, and the roles Reporting benefits payment data and Browsing benefits payment data.
Who can conduct transactions on behalf of a company?
You can conduct transactions via the e-service in the name of a company or an organisation, if
- the data provider is designated in the Trade Register or the Business Information System (YTJ) as having an official role in the company or
- organisation in question, orthe data provider has been e-authorised by an authorised signatory of the company or organisation to act on behalf of the company or organisation in a specific e-service.
You can act on behalf of a company if you have any of the following official roles:
- Managing Director
- Substitute for the Managing Director
- Deputy Managing Director
- Chairman of the Board
- Member of the Board
- Building Manager
- Full-time Building Manager
- General Partner (Ky)
- Partner (Ay)
- Authorised signatory
If the data provider has a one-person limited liability company and the data provider is the only member of the company board, only a data provider designated by the Trade Register as having an official role in the company in question can act on behalf of the company.
Foreign companies and public administration actors can authorise persons via the Katso service
The Suomi.fi authorisation cannot be used in the following cases; the Katso service must be used for the authorisation instead:
- The Trade Register or the Business Information System does not have a Business ID or information on its authorised signatory for the organisation. Such actors include municipalities, parishes, educational institutions, associations, foundations, partnerships, estates and public authorities.
- A foreign company is not registered with the Trade Register or its authorised signatory is a foreign citizen (does not have a Finnish Personal Identification Number).