Application for using the technical interface and certificate

In order to use the technical interface of the Incomes Register, an appointed representative must fill in an application for using the technical interface and certificate in the Incomes Register's e-service.

The organisation reporting benefits payment data as laid down in legislation is obligated to confirm the reporting of benefits payment data before filling in the application for the right to use the interface. The confirmation must be made by the organisation’s appointed representative in the Settings menu of the Incomes Register's e-service.

An application for using the interface services must be submitted when

  • an organisation starts to use the technical interface of the Incomes Register,
  • an organisation starts using new technical interface channels; or
  • an organisation starts to use the interface for a new purpose, such as to report wages paid by another organisation in addition to its own wage payments.

In the application, the organisation’s appointed representative announces the purpose of use of the technical interface and the channels the organisation will use, as well as approves the technical interface’s terms of use.

In addition to submitting the interface application, the organisation’s appointed representative must request for a certificate. The certificate is used to identify the organisation using the interface and to ensure the integrity of the records. The appointed representative must request for a certificate for a channel of their choice by submitting a certificate application.

Who can submit the application?

Only the appointed representative can confirm the reporting of benefits payment data, request the right to use the interface and apply for a certificate.

If the interface application is submitted by an accounting firm or another outsourcing partner, they must have a valid contract and the authorisation to act on behalf of the customer company. An accounting firm may use the same certificate when doing business on behalf of all of its customers.

Organisations and accounting firms may use the same certificate in their different software products, provided that the same certificate type is compatible with the requirements of the software products. Alternatively, the organisation may obtain a separate certificate for each software product. The intended use for the certificate must be declared in the application for using the technical interface.

Requesting a certificate

The organisation’s appointed representative must announce in the certificate application a technical contact person for the certificate, to whom separate instructions on retrieving the certificate will be sent. The technical contact person for the certificate may be a representative of a software house, for example.

The Apply for a new certificate feature of the Incomes Register's e-service must be used when

  • requesting a new certificate (such as an additional certificate) for a currently valid channel; or
  • the retrieval of a certificate was unsuccessful (the given telephone number was incorrect, the PIN code was misplaced or the given email address was incorrect).

When requesting a new certificate, only the channels on which an application has been previously submitted and for which the access right is currently valid can be selected.

Watch the video: How to use the Incomes Register – Apply for a new certificate (YouTube, in Finnish, 2:27 min)

Certificate's technical contact person

The certificate's technical contact person can handle practical issues when applying for a certificate.

The technical contact person will receive a secure email to the email address given in the certificate application. The message includes the transfer IDs required for the certificate request (TransferID and TransferPassword). The contact person will also receive a PIN code by SMS. The PIN code is required to open the secure email message. The PIN code will not be sent until the “Open message” link in the secure email has been clicked. 

The technical certificate contact person will receive an email reminder on renewing the certificate 60 days prior to the expiration of the certificate.

If the technical certificate contact person is changed, the organisation’s appointed representative must update the data in the Incomes Register’s e-service. It is important to ensure that the contact information is correct.