Glossary for data users

Authorisation
The right to act on behalf of another with regard to certain matters. The data user's Master User authorises other persons within their own organisation for the data user's roles.

Basic role
The basic role defines the search criteria with which the data user can search for reports in the e-service.

Certificate
A certificate is an electronic verification that is used to identify the organisation providing or using the data and to ensure the integrity of the records. The Incomes Register's certificate service issues the certificates needed for using the technical interfaces.

Data access profile
A description of data disclosed from the Incomes Register to a data user for a certain purpose of use. The definition of a data access profile is based on the act on the incomes information system (laki tulotietojärjestelmästä 53/2018). An organisation's data access profile is defined in cooperation with the Incomes Register Unit.

Data access right
The statutory right to obtain certain data from the Incomes Register for a certain purpose of use. The disclosure of data is prescribed in section 13 of the act on the incomes information system (laki tulotietojärjestelmästä 53/2018).

Data permission
The decision by the Incomes Register Unit on the forwarding and disclosure of data to a certain data user. The data permission consists of an administrative decision and its appendices, where data access profiles, data user's roles and services are defined.

Data user role
The data user role consists of the data access profile and the basic role. The data user's Master User authorises other persons within their organisation for the data user roles. The basic role defines the search criteria with which the authorised person can search for reports in the e-service. The data access profile defines what report data is displayed to the person.

Data user’s Master User
A person designated by the data user organisation who handles administrative matters in the Incomes Register, for example, authorises the persons in their organisation to act in selected data user's roles.

E-service
In the Incomes Register's e-service, you can, for example, report data on an online form, search and browse data on submitted reports and send files to the Incomes Register via the upload service. The Suomi.fi authentication is used to log in to the Incomes Register's e-service.

Special role: Wages paid by own organisation
If the person has been granted the special role 'Wages paid by own organisation', their search results will also display the wages paid by the data user's own organisation. The special role is not included in the role of data user.

Technical interface
The technical interface is an integration established between different systems. As an example, an electronic connection is built between payroll software and the Incomes Register, allowing data to be transferred between the two applications. The Incomes Register has three interfaces: real-time Web Service, deferred Web Service, and SFTP. Using the interface requires a certificate.