Improved functionalities now available in the Incomes Register's e-service

The Incomes Register's e-service functionalities have been improved during the last months of the year, and they have now been made available to users in their entirety.

The Incomes Register develops its services based on customer feedback. You can give feedback on the Incomes Register and the new functionalities by filling in the feedback form.

New functionalities for data providers

Data search in the e-service

Employers, payroll clerks and other data provides who use the Submitted reports and Records sent search functions have been informed of changes earlier this year: Updates to search functions in the Incomes Register's e-service. As of 21 December 2020, only the new Submitted reports function will remain in use.

Watch video (in Finnish): Data provider - Search for and view submitted reports (YouTube, 6:14 min)

New functionality for ordering records and transcripts

Data providers can order transcripts or records as a one-off subscription in the e-service with the help of the New subscription functionality. The range of transcripts and records available for subscription depends on your roles and authorisations in the Incomes Register’s e-service.

300 series records are in XML format and they are sent to an organisation’s SFTP folder. 600 and 700 series records are transcripts in PDF or CSV format, and they are added to the Subscription details page in the e-service.

Watch video (in Finnish): How to use the Incomes Register - Order a record or transcript (YouTube, 4:02 min)

New functionalities for data users

Data search in the e-service

Incomes Register data is used by data user organisations defined in relevant legislation. The updated data user's search function will become available on 21 December 2020.

Data users can use both the new and old search functions from 21 December 2020 to 30 December 2020. The data user's old search function will be removed from use during the service break on 31 December 2020.

With the updated functionalities, we aim to take into account customers' wishes and make the search function even more effective and easier to use. The usability of the function has been improved with better search terms, and it is now possible to select an income type, for example, from a list of options instead of having to type in a code. In addition, search term validations, notifications of conflicting search terms, and accessibility have been improved.

Search for reports with search terms or a reference

In future, you can search for data using either search terms or a reference. The basic role attached to the data user role determines which search terms are mandatory and which search terms you can select.

Unlike before, now all search terms are on display at the same time. Select a search term from the list, and then enter its detailed information in the box that opens below. The mandatory search terms are marked with a lock icon. The Incomes Register recommends that you filter the search by specifying voluntary search terms.

Time range and Type of time range are mandatory search terms. After the update, you can include multiple time ranges in your search by selecting Add time range.

These changes have no effect on data access rights. You can still search for and view only those reports that your organisation has the right to access and that you have been authorised to view.

Watch video (in Finnish): Data user - Search for and view Incomes Register data (YouTube, 4:05 min)

New functionality for ordering records and transcripts

Data users can order transcripts or records as a one-off subscription in the e-service with the help of the New subscription functionality. The range of transcripts and records available for subscription depends on your roles and authorisations in the Incomes Register’s e-service.

300 series records are in XML format and they are sent to an organisation’s SFTP folder. 600 and 700 series records are transcripts in PDF or CSV format, and they are added to the Subscription details page in the e-service.

The old functionality that could only be used to order transcripts will become unavailable on 21 December 2020.

Watch video (in Finnish): How to use the Incomes Register - Order a record or transcript (YouTube, 4:02 min)

Incomes Register extract for private individuals and companies

The page where you can order an Incomes Register extract has also been updated.

A private individual can order an Incomes Register extract that contains data on the payments made to an income earner. The Incomes Register extract for 2021 contains both earnings and benefits payment data, while the extracts from earlier years only contain earnings payment data.

A representative of a company can order an Incomes Register extract containing data on the payments made to the company. Only certain items of a company's income are reported to the Incomes Register. For example, non-wage compensations for work paid to a company are reported to the Incomes Register if the company is not registered in the prepayment register. The Incomes Register extract is intended for browsing the company's income only. You cannot use an Incomes Register extract to request data, for example, on the wages an employer has paid to their own employees.

Watch video (in Finnish): How to use the Incomes Register - Order an Incomes Register extract (YouTube, 2:21 min)