Extension of the Katso service ends – grant authorisation to use the Incomes Register

3/12/2021

Update 1.4.2021

You can access the Incomes Register with the Katso service up until 31 August 2021. Despite the extra time, we strongly recommend that you begin using Suomi.fi authorisations right away.

The use of the Incomes Register’s e-service with Katso IDs and Katso authorisations will end on 30 April 2021.

Starting from May, it will only be possible to log in to the Incomes Register’s e-service using your personal online banking codes, a mobile certificate, or a certificate card. A mobile certificate or certificate card may also be provided by your organisation.

Companies and organisations’ appointed representatives can use the e-service without any separate authorisation. Others will need separate Suomi.fi authorisations to use the Incomes Register on behalf of another party. Katso users must get Suomi.fi authorisations by the end of April.

How to grant Suomi.fi authorisations

Companies and organisations can grant their own employees or an external service provider an authorisation for transactions so that they can use the Incomes Register’s e-service. The Incomes Register uses five authorisation codes: ‘Reporting earnings payment data’, ‘Browsing earnings payment data’, ‘Reporting benefits payment data’, ‘Browsing benefits payment data’ and ‘Processing of log, interface and report data related to income data’.

Below, there are five examples on how to grant Suomi.fi authorisations.Picture of how to grant Suomi.fi authorisations.

Employers: how to grant Suomi.fi authorisations

Example 1. A payroll clerk working for a company reports data to the Incomes Register on behalf of the company

A representative registered in the Trade Register (item 1 in the image) logs in to the Suomi.fi e-Authorisations service and grants the payroll clerk the authorisation code Reporting earnings payment data (item 2). Now the payroll clerk can report data in the e-service on behalf of the company (item 4).

Example 2. A company has outsourced their payroll to an accounting firm, which also takes care of reporting data to the Incomes Register

A representative registered in the Trade Register (item 1 in the image) logs in to the Suomi.fi e-Authorisations service and grants the accounting firm the authorisation code Reporting earnings payment data (item 2). The accounting firm starts using the authorisation code (refer to example 5).

Municipalities and public entities: how to grant Suomi.fi authorisations

Example 3. A payroll clerk working for a municipality reports data to the Incomes Register on behalf of the municipality

The municipality fills in an authorisation application  to appoint an individual who has the right to grant authorisations (item 1 in the image). The person who has the right to grant authorisations logs in to the Suomi.fi e-Authorisations service and grants the payroll clerk the authorisation code Reporting earnings payment data (item 2). Now the payroll clerk can report data in the e-service on behalf of the municipality (item 4).

Example 4. A municipality has outsourced their payroll to an accounting firm, which also takes care of reporting data to the Incomes Register

The municipality fills in an authorisation application to appoint an individual who has the right to grant authorisations (item 1 in the image). The person who has the right to grant authorisations logs in to the Suomi.fi e-Authorisations service and grants the accounting firm the authorisation code Reporting earnings payment data (item 2). The accounting firm starts using the authorisation code (refer to example 5).

External service providers such as accounting firms: how to start using Suomi.fi authorisations

Example 5. The person appointed by the customer company to have the right to grant authorisations has granted an accounting firm the authorisation code

The person appointed by the customer company to have the right to grant authorisations has granted an accounting firm the authorisation code “Reporting earnings payment data” (item 2 in the image). An employee of the accounting firm who has a representative’s right to grant authorisations grants the employee who is in charge of taking care of the matters of the customer company the corresponding code, i.e. “Reporting earnings payment data” (item 3). Now the employee of the accounting firm can access the e-service and report earnings payment data on behalf of the customer company (item 4).

An authorisation to represent always applies to all e-services that accounting firms use on behalf of their customer companies. For example, if an employee has the right to report earnings payment data, they can report the earnings payment data on behalf of all customer companies that have granted the accounting firm the right to report such data. If an employee is only granted authorisation to report earnings payment data for a specific customer company, a defining specifier is used in addition to the mandate to represent.

An accounting firm’s mandates to represent another party are managed by a person who has been given the representative's right to grant an authorisation by the accounting firm in the Suomi.fi e-Authorisations service. The person with the representative’s right to grant an authorisation also asks customer companies, entities, or people for authorisations for transactions.

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