General information on reporting

Where can I view reports submitted to the Incomes Register?

When you have submitted a report to the Incomes Register, you can view it on the Reports submitted page in the Incomes Register’s e-service. If a record containing reports has been submitted through the upload service, the reports may appear on the Submitted reports page with a delay.

If the payment date is later than the reporting date

If earnings payment data has been submitted from the payroll system directly to the Incomes Register but wages are not paid to the employee until later, the payment date is later than the reporting date.

Example: The payroll system has submitted data to the Incomes Register on 31 January and the payment date is 10 February.

By default, the Submitted reports page displays reports whose payment date is within the previous month from the current date, so a payment date in the future does not necessarily fall within the time range. Change the time range at Refine search so as to include the payment date in the time range (at least the payment date + 1 day).

If you want to search for a report on the basis of the saving date, use the Reception timestamp search criterion.

When the search criterion is a time range, the search results show the following data: 

  • earnings payment reports: data according to the payment date
  • employer’s separate reports: data according to the reporting date 
  • data on international work and employee leasing notices: data according to the reporting date

Check that the record submitted is valid in the Incomes Register

If a report is submitted as part of a record, it will appear in the Incomes Register only if the record has been successfully saved. The status of the record must be Valid. You can check the status on the Records sent page.

Make sure you have the required authorisation

If data has been submitted via a technical interface directly from the payroll system, you can view the reports only if you have the required authorisation. A certificate is not an authorisation for the purposes of the e-service. Authorisations are granted in the authorisations service.

If a shareholder gives a loan to a company and the shareholder is paid interest for it, should the interest be reported to the Incomes Register?

Payments paid by the employer, for example guarantee commissions and penal interest on wage receivables, are reported to the Incomes Register using the income type 332 (Capital income payment). If similar payments have been paid to the shareholder, these payments are also reported to the Incomes Register. Thus, the corresponding interest paid to the shareholder is reported using the income type 332 in an earnings payment report.

Other interest, not relating to wages, fringe benefits, fees, rewards, and other taxable benefits, will still be reported directly to the Tax Administration on the annual information return concerning interest according to the Income Tax Act and aftermarket bonuses or on the annual information return concerning interest payments for which tax is withheld at source, depending on the type of interest in question.

Should a baby payment be reported to the Incomes Register?

Baby payment and other similar subsidies paid by municipalities (home purchase subsidy, relocation allowance for moving to a return migration municipality etc.) are reported in 2019 using the income type 316 (Other taxable income deemed earned income). In 2020, these benefits will be reported in the benefits payment report.