Incomes Register for individuals
Do I have to pay for using the Incomes Register?
No. Using the Incomes Register is free of charge for everyone.
Can I view public tax information from the Incomes Register?
No, because only information on paid wages is reported to the Incomes Register, not tax information. Public tax information will still only be available from the Finnish Tax Administration in the future. Thus the Incomes Register does not change the authorities’ activities.
The Incomes Register provides a single source of information on incomes and forwards the data to data users. For instance, the Finnish Tax Administration receives data from the Incomes Register for tax assessment purposes.
Can I prohibit the disclosure of my data from the Incomes Register?
You cannot prohibit the disclosure of data. The data disclosed from the Incomes Register to data users comprises data that data users are entitled to have access to by law and which they need in their activities. Data users include, for example, the Finnish Tax Administration, the Social Insurance Institution of Finland (Kela), and pension providers.
Can anyone access my data in the Incomes Register?
The Incomes Register is not a public register, so not everyone can access its data. In addition to you, your data can only be viewed by a person whom you have authorised to act on your behalf in the Incomes Register. If you want to authorise somebody else to act on your behalf, you can do it in the Suomi.fi e-Authorisations service.
The data in the Incomes Register is only disclosed to data users specified in law. In 2019, the users of the data in the Incomes Register will be the Finnish Tax Administration, Kela, pension providers, the Finnish Centre for Pensions, and the Employment Fund. Data users are only given such data from the Incomes Register to which they are entitled by law and which they need in their activities.
What should an income earner do if their employer refuses to submit an Incomes Register report or correct an erroneous report?
The income earner must ask the payer to report the missing data or correct the incorrect data in the Incomes Register.
If the payer does not correct the data despite being asked to do so, the income earner must report the correct data separately to each data user requiring the data. The income earner must, for example, correct omissions or errors on a pre-completed tax return, revised tax card and benefit application. If the income earner receives a pension record, benefit decision or client fee decision containing errors due to incorrect data in the Incomes Register, they must report the correct data to the pension provider, the benefit decision maker or the party determining the client fee.
Will the Incomes Register be the only place where I can view my income data in the future?
The Incomes Register will be the only place where you can view all of your wage incomes, benefits incomes, and pension incomes in real time. The users of the data in the Incomes Register also have e-services of their own. In Kela's services, for instance, you can search for information on your benefits and in the MyTax service of the Finnish Tax Administration you can view your tax information. The Incomes Register provides the authorities with the data that they are entitled to use in their activities.
I had a payday today; do I need to do something?
No, you do not. The employer is responsible for reporting the data to the Incomes Register, so an income earner need not do anything.
I am authorised to act on behalf of a relative of mine and I have a power of attorney issued by them. How do I submit the power of attorney to the Incomes Register?
A power of attorney is not submitted to the Incomes Register. The authorising person who issued the power of attorney must give the authorisation to act on behalf of another person in the Suomi.fi e-Authorisations service. Alternatively, the authorised person, or the agent, can ask from the person through the service for authorisation to act on their behalf. In that case, the authorising person must accept the authorisation request in the Suomi.fi e-Authorisations service.
You can log into the service with personal online banking codes, a mobile certificate or a certificate card.
Three types of authorisations are in use in the Incomes Register: Reporting earnings payment data, Browsing earnings payment data, and Processing incomes payment data.
What should I do if I notice that income data is missing from the Incomes Register?
If you notice that the Incomes Register does not contain all of your incomes, ask your employer to report the data to the Incomes Register. You need not inform the Incomes Register about the matter.
If I notice mistakes in my income data after many years, what should I do? Will there be any sanctions for me not having reported the matter earlier?
Ask your employer to correct the mistakes immediately after you have noticed them. If the data in the Incomes Register is incorrect, it is possible that your taxation and benefit decisions, for example, have been based on incorrect data. In questions about changes to taxation and benefit decisions, contact the authority who made the decision, such as the Finnish Tax Administration or the pension provider.
There will be no sanctions for you, because it is your employer who is responsible for reporting data on your incomes to the Incomes Register.
Can I remove income from my data if there is income in the Incomes Register that I have not received and my employer will not correct it in spite of my request? Or can the Incomes Register authority remove the income?
If there are mistakes in the income data in the Incomes Register, ask your employer to correct them. The payer has the obligation to correct the data in the Incomes Register.
You cannot remove or correct data in the Incomes Register. The Incomes Register authority also has no right to remove incorrect data reported to the Incomes Register. If your employer does not correct the data in the Incomes Register in spite of your request, you must personally correct the data for taxation and for benefit payers, for example.
Will there be any sanctions for me if my employer reports my earnings payment data late or does not report it at all?
There will be no sanctions. It is the employer who is responsible for any sanctions caused by reporting earnings payment data late or neglecting the reporting obligation altogether.
All income data reported to the Incomes Register is needed by a data user. If received incomes have not all been reported to the Incomes Register, the income earner must personally report the missing data to the various data users. The missing data must be reported to the Finnish Tax Administration for taxation, e.g. by correcting data in the pre-completed tax return, or to the benefit provider for benefit processing.
I have learned that I can view my employment relationships and earnings payment data from the Incomes Register. Does the data in the Incomes Register also replace a certificate of employment and a payslip?
The Incomes Register does not replace a certificate of employment or a payslip. You will receive them from your employer as usual.
Are the enforcement authorities entitled to use the data in the Incomes Register?
The enforcement authorities will receive data from the Incomes Register as of 1 January 2021.
Do the police receive income data from the Incomes Register?
No, they do not.
Can I check somewhere what data on my income is transmitted to Kela, for instance?
The parties to whom data is disclosed are indicated at incomesregister.fi. The site also explains the intended use for which the data is disclosed as well as the acts on which data disclosure is based.
Does the Incomes Register replace the pension record from the earnings-related pension provider?
No, it does not.
Will my data be kept in the Incomes Register permanently?
Data on incomes paid after 1 January 2019 will be kept in the Incomes Register for 10 years. After that, the data is removed from the Incomes Register.
Do I need to report to the Incomes Register wages I have paid if I have paid the wages to a minor and the total wages are so small that I do not have to withhold tax or pay employer's contributions for it?
There are no limits as to the age of the income earner or the amount of wages for the data that needs to be reported to the Incomes Register. In addition, households must also report to the Incomes Register all the wages they have paid.
How do I know that the report I have made has been submitted successfully?
Submitted reports are shown at Submitted reports in the Incomes Register’s e-service. Log into the service at incomesregister.fi. You need personal online banking codes, a mobile certificate or a certificate card to log in.
I pay wages to a cleaner twice a month. Can I report the wages on the same earnings payment report?
No, because the earnings payment report is specific to payment date, i.e. you must submit it separately for each payment date. If you are a casual employer, i.e. you are not registered with the Employer Register, you can submit both reports on the same day, i.e. on the fifth day of the calendar month following the payment month at the latest.
If the household is a regular employer, i.e. registered with the Employer Register, the reports must be submitted within five days from the payment date. In that case, the employer's separate report must always also be submitted.
I occasionally pay wages to a childminder and cleaner. What is the easiest way to report the data to the Incomes Register?
The easiest way to calculate the wages and report the earnings payment data to the Incomes Register is to use the Palkka.fi service, which is free of charge. When you calculate wages in the Palkka.fi service, the data is directly transferred to the Incomes Register and you need not submit a separate report to the Incomes Register.
The earnings payment data can also be entered manually using the online form of the Incomes Register's e-service.
If I buy services from a company, do I have to report the invoice I have paid to the Incomes Register?
First check whether the company is registered in the prepayment register (www.ytj.fi). If the company is registered in the prepayment register, you need not report anything to the Incomes Register. If the company is not registered in the prepayment register, report the share of work in the invoice to the Incomes Register. Report the share exclusive of value-added tax.
Will the employer obtain my tax rate directly from the Incomes Register in the future?
No, they will not. Data on the basis of which the employer could withhold tax from wages cannot be obtained from the Incomes Register. The Incomes Register transfers income data to the Finnish Tax Administration in real time, though we cannot specifically determine how the Finnish Tax Administration will apply the data in their procedures.
The Finnish Tax Administration notifies of possible changes on its website.
Should rental income obtained from an investment residence be reported to the Incomes Register?
No, it need not be reported. Capital income is not reported to the Incomes Register.