Note to employers: Incomes Register reporting affects the efficiency of processing daily allowances

4/27/2020

Unemployment funds utilise Incomes Register data when they process layoffs of employees or unemployment allowance decisions. Earnings payment data from a period of six months prior to the lay-off or unemployment is needed in determining the amount of daily allowance.

Employers should report data to the Incomes Register as comprehensively as possible

When employers report earnings payment data to the Incomes Register comprehensively, unemployment funds can use the data efficiently and they do not need to separately request the information from employers and employees. Therefore, employees receive their daily allowances from unemployment funds significantly faster.

It is recommended that employers itemise the monetary wages they pay using the 200-series income types in the Incomes Register. Employers should also report voluntary data. Unemployment funds need voluntarily submitted data on the employment relationship, earnings period and absences in the processing of daily allowance applications.

Employer, please report at least the following information to the Incomes Register in order to speed up the processing times of daily allowance applications:

  • earnings period of income
  • part-time percentage or regular agreed working hours per week
  • absence period
  • number of days of absence
  • reason for absence
  • amount of wages during the period of paid absence.

Mandatory data is not sufficient for unemployment funds to process earnings-related unemployment benefits

If the necessary data is not available in the Incomes Register, the unemployment fund must request a separate clarification regarding the missing data either from the employer or from the employee. This requesting and gathering of information causes undue delay in application processing. In such a case, the employee may have to wait for their benefit for an unreasonable period of time.

From the point of view of the employer, it is also important that an employee's financial situation be secured in a situation where the employee is laid off or loses their job.

Report data comprehensively in the future as well

You can supplement previously submitted reports using a replacement report. If this is not possible, make sure to report data comprehensively in the future, as this benefits employers as well.

Various different parties utilise Incomes Register data. For example, pre-completed tax returns and several benefits paid by Kela are based on Incomes Register data. When the necessary data is available in the Incomes Register, there is no need to request the data separately from employers.

Income earners can also view what income data their employers have reported for them in the Incomes Register. Based on the data it is possible to see in advance what information will be used as the basis for future official decisions.

Incomes Register data is used widely in decision-making

Employer: Reporting voluntary data to the Incomes Register is more important now than ever (tyj.fi) (in Finnish)