Incomes Register data is used widely in decision-making

4/6/2020

Employers report the wages they pay to the Incomes Register. The information is used widely throughout society. It is vital that data is reported to the Incomes Register correctly and on time.

When the data on wages paid is reported comprehensively to the Incomes Register, there is less need to provide further information later in the form of pay certificates, for example. The authorities can also make decisions more quickly when they have access to the information directly from the Incomes Register and do not need to request it separately from income earners or employers.

Comprehensive reporting means that employers report monetary wages in an itemised manner using 200-series income types and report the income earnings periods. In addition, at least employees’ employment and absence data is required for decision-making.

If the employer only reports mandatory data to the Incomes Register, the information is not sufficient for purposes such as calculating an earnings-related allowance. In this case, the benefit payer needs to request additional information from the employer. This causes extra work for benefit payers, employers and income earners.

Incomes Register data forms the basis for many decisions

The authorities use the data in the Incomes Register as the basis for many types of decisions. The Incomes Register data is used by unemployment funds for calculating allowances and by Kela when granting allowances paid to employers, for example. The Tax Administration uses the information in the Incomes Register for pre-completed tax returns and revised tax cards. Being eligible for a tax payment arrangement also requires that the company has reported data to the Incomes Register.

The employer corrects incorrect earnings payment data in the Incomes Register

If there are errors in the data reported to the Incomes Register, the employer must correct the incorrectly reported data in the Incomes Register without delay. The corrected data is transmitted from the Incomes Register to data users. This enables various authorities to use correct information as the basis for their decisions. If an error is not detected until after several years, the employer must still correct the incorrect data. Errors can be corrected on reports for a period of ten years.

An income earner may also notice an error in the income data used for an official decision or on a pre-completed tax return, for example. In this case, the income earner should contact the employer who made the payment, and the employer must correct the data in the Incomes Register. This will ensure that the information used as the basis for decisions is correct in the future. Income data is also required retroactively. For example, pensions are determined on the basis of the data in the Incomes Register.

Read more: Correcting data in the Incomes Register

Income earners can view their own income data in the Incomes Register

Income earners also need earnings payment data for revising their tax card, checking their pre-completed tax return or applying for a subsidy or parental allowance, for example. Previosuly, income earners had to look up the information from paper pay slips or tax decisions. Now, the Incomes Register provides authorities with direct access to the information they need.

All income earners can view their own earnings payment data in the Incomes Register's e-service in real time. From 2021, they will also be able to view benefits and pensions paid.

This allows income earners to see in advance what information will be used for decisions on their benefits, for example. If the data is incorrect or incomplete, the income earner should request the employer to correct it. This will enable the efficient processing of their benefit application and ensure that decisions are made as based on accurate information. Sign in to the Incomes Register on the incomesregister.fi website using your online banking codes, a mobile certificate or a certificate card.

Watch the instructional video on how to view your own income data in the Incomes Register's e-service: How to use the Incomes Register – My Incomes Register (YouTube,7:10 min.)