Correct data in the Incomes Register will benefit everyone

2/20/2020

Many different parties and authorities use Incomes Register data for various purposes. It is important that the data be reported to the Incomes Register correctly. Correct data in the Incomes Register will benefit both employers and income earners.

Kela, for example, grants the daily allowances paid to employers based on Incomes Register data. If there are errors in the data, the daily allowances paid to employers will also be paid incorrectly.

Each income earner also needs earnings payment data in various situations: when revising a tax card, checking a pre-completed tax return, or applying for unemployment benefit or parental allowance. Previously, income earners had to gather the data from paper payslips or taxation decisions. Now we have the Incomes Register which provides the authorities with access to the data they need.

Employers can use transcripts to check the data they have submitted

Employers can check the data they have submitted by using the Incomes Register transcript 618 Income type specific summary of payer’s earnings payment reports. The transcript itemises the data by income type.

Read more about the transcript: 618 Income type specific summary of payer's earnings payment reports

In addition to income data, other information, such as occupational class and insurance information, is also reported to the Incomes Register. It is important that this information be  reported correctly as well. Every piece of data in the Incomes Register is needed by some data user.

Data submitters must correct errors in the Incomes Register

If there are errors in the data reported to the Incomes Register, the employer must correct the erroneous data they have submitted without delay. The corrected data will be transferred from the Incomes Register to the data users. Even if the error is discovered after several years, the employer must still correct the erroneous data. It is possible to make corrections to reports for ten years.

An income earner may also notice an error in the income data used in an official decision or, for example, in a pre-completed tax return. In such a case, the income earner should contact the employer who made the payment, and the employer will then correct the data in the Incomes Register. This ensures that the data used as the basis for decisions will be correct in the future. Income data is also needed retrospectively. For example, the determination of pension is based on Incomes Register data.

Read more: Correcting data in the Incomes Register

Various authorities can request employers to correct data

Various authorities use Incomes Register data and they need the data for different purposes.

When the authorities use the Incomes Register data in the making of official decisions, they may discover errors in the submitted data. In such a case, the authorities will request the employer to correct the data in the Incomes Register. It is advisable to correct all the data at once.

The Incomes Register data users have noticed errors and omissions especially in the following data:

Mandatory data

  • occupational class
  • exceptions to insurance
  • data reported on YEL/MYEL-insured self-employed persons

Complementary data

  • absence data
  • employment relationship data