Katso service ends – how foreign companies’ representatives can use e-services in futureNews, 6/11/2020
Representatives of foreign companies can no longer use Katso identification or authorisation from 1 January 2021 onwards.
A new mobile application called Finnish Authenticator will be introduced instead. The user can download Finnish Authenticator from their smartphone’s app store and register for an authentication service for foreign individuals.
Start using Finnish Authenticator and request Suomi.fi authorisation
The authentication service for foreign individuals is available to individuals who represent a foreign company and use e-services on the company’s behalf. In addition to the Finnish Authenticator app, a representative of a foreign company must always have a Suomi.fi authorisation that allows them to take care of the company’s tax matters in Finnish e-services. Suomi.fi authorisation must be requested separately.
Representatives of foreign companies are recommended to take the new authentication service and Suomi.fi authorisations into use as soon as possible to ensure that they will continue to be able to use Finnish e-services in future. The new authentication method has already been added to the Suomi.fi authorisation service. Foreign individuals will be able to start using the new authentication service and Suomi.fi authorisations in Tax Administration e-services in the autumn of 2020.
Instructions on how to get the unique identifier for foreign individuals (UID) are available on the information page on e-identification (suomi.fi).
Make a request for Suomi.fi authorisation
The representative of a foreign company can use Finnish e-services on the company’s behalf, if the company
1. requests a right to grant authorisations or a representative’s right to grant authorisations
2. grants the representative the authorisation to act on their behalf.
The right to grant authorisations must be requested first.
An individual with the right to represent the company can request the right to grant authorisation or representative’s right to grant authorisations. For example, the request can be made by a party with the right to sign for the company or an individual named by them. The request for authorisation must always be signed by the party who signs for the company.
Right to grant authorisations is requested specifically for the matters that the company must take care of using Finnish e-services. The right can be registered to one or multiple individuals. An individual with the right to grant authorisations can use the Suomi.fi authorisation service to authorise either themselves or a company employee or an accounting firm to use e-services on the company’s behalf.
Representative’s right to grant authorisations can be requested for an individual who represents a company or an organisation that has been authorised by another individual, company or organisation. When an individual has the representative’s right to grant authorisations, they can
- grant representation authorisations to other individuals, who can then act in the name of the company or organisation they represent to handle the matters of the party who authorised their company or organisation
- request an authorisation from another company, organisation or individual to act on their behalf in the name of the party the individual represents.
Example: A foreign company grants an accounting firm the authorisation to use Tax Administration e-services on their behalf. The Financial Manager of the accounting firm has a representative’s right to grant authorisations. The Financial Manager grants the firm’s accountants the authorisation to act on the company’s behalf. This allows them to manage the foreign company’s tax matters. The Financial Manager can also ask authorisations from other companies, organisations or individuals as a representative of the accounting firm.
If the company representative does not have a Finnish personal ID, they will need a foreign individual’s unique identifier (UID) to make the request for authorisation. The authorisation request must be printed out and sent by post, along with certified documents and other required enclosures. The applicant is informed after the authorisation request has been accepted and the requested right to grant authorisations has been registered.
A party with a right to grant authorisations or representative’s right to grant authorisations can manage the company’s authorisations. They can log in to the Suomi.fi authorisation service with their UID and grant Suomi.fi authorisations on the company’s behalf. In the e-service, they can grant authorisations for managing the company’s tax matters to themselves or to a company employee or an accounting firm. Only employees with a Finnish personal ID or a UID can be authorised to act on the company’s behalf.