Filing employer’s contributions will change in 2019

The Incomes Register will bring about changes to how employer’s contributions are reported. As of January 2019, all wage data are reported to the Incomes Register.

The change applies to all parties that report wages, such as companies, organisations, associations and households.

Wage data is reported in real time

At the moment, the details on an employer’s contributions are normally reported each month through, for instance,Tyvi operators or in MyTax. In the future, the Tax Administration will get these details directly via the Incomes Register.

The Incomes Register is a real-time data base where details on payments are reported on an earnings payment report. With the Incomes Register, the pace of reporting becomes faster and the details must be reported almost in real time for each pay day. The deadline for reporting is in general payday + 5 days.

Example: The employer pays the employee's wages on 15 January 2019. The calculation of the fifth day after payday is not affected by Saturdays, Sundays or other holidays, but since the deadline for filing the report is Sunday the 20 January 2019, the employer must report the wages to the Incomes Register by Monday the 21 January 2019.

Real-time reporting affects annual information returns

You will not need to file a payroll report for the year 2019. If you have previously filed your information returns to the Tax Administration on paper or online on Ilmoitin.fi or Lomake.fi, check the table below to see what you should do in the future.

If you have previously filed information returns on Ilmoitin.fi, you can start using the techical interface for filing employer's contributions.

The technical interface allows you to send wage payment data from the payroll system to the Incomes Register directly without having to use a separate reporting service.  Read more about reporting via the technical interface.

You can also upload the files via the user interface. The Incomes Register’s e-service allows you to upload files in the same way as the current Ilmoitin.fi filing service. Read more about reporting via the e-service.

If you have previously filed information returns on Lomake.fi (previously online form on Suomi.fi), you can start using the Incomes Register’s e-service for filing employer's contributions.

The e-service allows you to submit data to the Incomes Register in two ways: you can either upload files directly or enter the data of a single report to the online form. Read more about reporting via the e-service.

If you have previously filed information returns on paper, you can start using the Incomes Register’s e-service for filing employer's contributions.

The e-service allows you to submit data to the Incomes Register in two ways: you can either upload files directly or enter the data of a single report to the online form. Read more about reporting via the e-service.

Read more about the Incomes Register’s reporting channels.

The deadline for payments remains the same

The deadline for paying employer’s contributions remains the same, the 12th of each month. If the due date is a Saturday, Sunday or other holiday, you can make the payment on the earliest following business day.

Palkka.fi is the reporting channel for households

Palkka.fi  sends from January 2019 onwards reports on wages directly to the Incomes Register. We recommend that households paying wages use the service for calculation of wages, because that way their reports on the wages will be sent automatically to the Incomes Register. However, if the household so wishes, they can report the details themselves.

For more information see:

AnswerBank

Go to AnswerBank