Associations: how to grant a Suomi.fi authorisation for tax matters

If you are the chair of an association in the Register of Associations or a person entitled to sign for such an association, you can use MyTax, Lomake.fi and Ilmoitin.fi on behalf of the association without a separate authorisation.

You will need personal online banking codes, a mobile certificate or a certificate card for granting authorisations and using e-services.

Please note that the association’s rules on who can sign for the association determine how the association can grant authorisations for its tax matters.

You have the right to sign for the association alone

Two or more people are required to sign for the association together

How to grant an authorisation if you have the right to sign for the association alone

If you are entitled to represent the association alone, you can grant another person or company a Suomi.fi authorisation for the association’s tax matters. Your personal ID and official role (authorised signatory) must be recorded in the Register or Associations. You can check the information at the Register of Associations maintained by the Finnish Patent and Registration Office.

Please note: An authorised agent cannot change an association’s bank account number in MyTax. The account number can only be changed by a person with an official role recorded in the Register of Associations, such as the association’s chair or representative authorised to sign for the association alone.

1

Select one or multiple authorisations

The “Managing of tax affairs” authorisation enables the authorised party to take care of all of the authorising party’s tax matters. Other authorisations only cover certain individual matters.

Read the authorisation descriptions to see which authorisation fits your needs

You will be able to select the authorisation later in the Suomi.fi e-authorisation service.

2

Grant an authorisation on Suomi.fi

Log in to Suomi.fi with your personal online banking codes or by another identification method and grant the authorisation in the e-service.

Go to the Suomi.fi e-authorisation service

After you have granted an authorisation on Suomi.fi, it will enter into effect immediately. The authorised party can then log in to MyTax with their personal online banking codes and take care of the authorising party’s tax matters there.

If you cannot log in to grant authorisations

If your right to represent the association alone has been recorded in the Finnish Patent and Registration Office’s Register of Associations but you cannot log in to the Suomi.fi e-authorisation service, fill in the Patent Office’s feedback form and ask the Register of Associations to re-check the matter.

On the feedback form, select the option Associations. Enter the following information in the text field:

  • “Cannot grant Suomi.fi authorisations”
  • Your association’s Business ID
  • The name of the person who cannot grant authorisations
  • An email address for responses

How to grant an authorisation if two or more together have the right to sign for the association

If your association’s rules require that two or more people together must represent the association, you can grant an authorisation by making an authorisation request. Do as follows:

1

Select one or multiple authorisations

The “Managing of tax affairs” authorisation enables the authorised party to take care of all of the authorising party’s tax matters. Other authorisations only cover certain individual matters.

Read the authorisation descriptions to see which authorisation fits your needs

You will be able to select the authorisation later in the Suomi.fi e-authorisation service.

2

Request rights to grant authorisations

First, you must make a request for authorisation in the Suomi.fi e-authorisation service. The request can concern either a right to grant authorisations or a representative’s right to grant authorisations.

Request authorisations on Suomi.fi

Please note: After your request has been processed and your right to grant authorisations has been registered, you must log in to the Suomi.fi e-authorisation service with your personal online banking codes. In the service, you will be able to grant the actual authorisations (described in section 1) that will allow the party you authorise to take care of your tax matters electronically.

3

Grant an authorisation on Suomi.fi

After the request for authorisation has been accepted and you have received the right to grant authorisations, log in to the Suomi.fi e-authorisation service.

Grant the required authorisations to the parties you need to take care of the organisation’s tax matters. For example, you can grant an authorisation to yourself or to an accounting firm.

Go to the Suomi.fi e-authorisation service

Frequently asked questions

Example 1:

If you are the Chair of the Board or you are entitled to sign for the association alone, you can use MyTax, Lomake.fi, Ilmoitin.fi and the Incomes Register. No authorisation is required.

Log in to the e-services with your personal online banking codes, a mobile certificate or a certificate card. Select “Act on behalf of a company”. You will then see the association’s information.

If the association was established before 1994, make sure that your personal ID is listed in the Register of Associations by the Finnish Patent and Registration Office.

Example 2:

If you are not entitled to sign for the association alone (two or more together have the right to sign for the company) and you are not the Chair of the Board, do the following:

  1. Request a right to grant authorisations.
    Start by requesting an authorisation on Suomi.fi. In your request, you must state all the matters for which you require an authorisation, such as taking care of the association’s tax matters.

    You will need the signatures of all the signatories specified in the association’s rules for the authorisation request. In addition, you will need copies of your and other signatories’ Finnish ID cards or passports.

  2. Grant authorisation for managing tax matters.
    When you are notified that the right to grant authorisations has been registered for you, log in to the Suomi.fi e-authorisation service with your personal online banking codes. Select “Act on behalf of a company”. Authorise yourself to take care of the association’s tax matters. Select the authorisation for managing tax matters.

  3. After the authorisation has been granted, try it out: Log in to MyTax with your personal online banking codes. Select “Act on behalf of a company”. You should now see the association’s information in MyTax.

Example 1:

If you are entitled to sign for the association alone, you can authorise an accounting firm in the Suomi.fi e-authorisation service. Log in with your personal online banking codes, a mobile certificate or a certificate card. Select the authorisation for managing tax matters. For the Incomes Register, select the authorisation for reporting earnings payment data.

After the accounting firm has been authorised to take care of your association’s tax matters and Incomes Register reporting, they can use MyTax, Lomake.fi, Ilmoitin.fi and the Incomes Register on the association’s behalf. The accounting firm may also request a right to grant authorisations, which you can accept in the Suomi.fi e-authorisation service.

Please note that your personal ID and role (right to sign for the association) must be listed in the Register of Associations. You can check the information at the Register of Associations maintained by the Finnish Patent and Registration Office.

Example 2:

If you are not entitled to sign for the association alone, you cannot request or grant authorisations on your own. Do the following to authorise an accounting firm:

  1. Request a right to grant authorisations.
    Start by requesting an authorisation on Suomi.fi. In your request, you must state all the matters for which you are going to grant an authorisation, such as taking care of the association’s tax matters.

    You will need the signatures of all the signatories specified in the association’s rules for the authorisation request. In addition, you will need copies of your and other signatories’ Finnish ID cards or passports.

  2. Grant an authorisation for managing tax matters.
    When you are notified that the right to grant authorisations has been registered for you, log in to the Suomi.fi e-authorisation service with your personal online banking codes. Select “Act on behalf of a company”. Authorise the accounting firm to take care of the association’s tax matters. Select the authorisation for managing tax matters. For the Incomes Register, select the authorisation for reporting earnings payment data. After the accounting firm has been authorised, they can manage the association’s tax matters online.